AI Email Processing Autoresponder with Approval
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Automate email responses with an AI autoresponder. This workflow uses an Email Trigger (IMAP) to fetch emails, summarizes them with 'Email Summarization Chain', writes a draft response using an 'Agent' and 'OpenAI', and sends it for approval via 'Send Draft' before sending via 'Send Email'.
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About This Workflow
Overview
This n8n workflow automates the handling of incoming emails, providing an intelligent autoresponder that summarizes, drafts replies, and seeks approval before sending. It leverages AI nodes for content understanding and generation, coupled with email nodes for seamless integration with IMAP and SMTP services.
The primary problem this workflow solves is the manual effort involved in responding to a high volume of emails. By automating summarization and drafting, it significantly reduces response times and ensures consistent, professional communication. The approval step adds a crucial layer of control for sensitive or critical communications.
Key Features
- Automated Email Fetching: Utilizes the 'Email Trigger (IMAP)' node to continuously monitor and retrieve new emails.
- AI-Powered Summarization: Employs the 'Email Summarization Chain' node to distill lengthy emails into concise summaries.
- Intelligent Response Drafting: Uses an 'Agent' node with 'OpenAI' to generate contextually relevant and professionally formatted email responses.
- RAG Integration: Incorporates 'Qdrant Vector Store' and 'Embeddings OpenAI' for retrieving relevant company knowledge to enhance response accuracy.
- Approval Workflow: Implements a 'Send Draft' node (specifically for Gmail to utilize 'sendAndWait' and 'approvalOptions') to allow manual review and approval before sending the final reply.
- Conditional Sending: The 'Approve?' node acts as a gatekeeper, ensuring that only approved responses are sent out via the 'Send Email' node.
How To Use
- Configure Email Trigger: Set up the 'Email Trigger (IMAP)' node with your IMAP credentials to connect to your email account.
- Set Up AI Nodes: Configure the 'Email Summarization Chain', 'Agent', and 'OpenAI' nodes with your respective API keys and desired model settings.
- Integrate Vector Store (Optional but Recommended): If using RAG, set up 'Qdrant Vector Store' and 'Embeddings OpenAI' nodes, ensuring your vector database is populated.
- Configure Approval Node: Set up the 'Send Draft' node with your Gmail credentials. This node is crucial for the approval mechanism.
- Define Approval Logic: Ensure the 'Approve?' node is configured to check for the approval status from the 'Send Draft' node.
- Configure Final Sending: Set up the 'Send Email' node with your SMTP credentials to send the approved replies.
- Activate Workflow: Enable the workflow to start processing incoming emails.
Apps Used
Workflow JSON
{
"id": "d395e7c6-4eb0-477f-b7a1-19e6b12a35df",
"name": "AI Email Processing Autoresponder with Approval",
"nodes": 0,
"category": "Gmail_and_Email_Automation",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: d395e7c6-4eb0...
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