Automate Task Extraction from Emails with AI
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Streamline your workflow by automatically extracting actionable tasks from your unread Gmail messages. This workflow leverages AI to identify tasks, structure them with details like due dates and effort, and store them in Supabase, preventing duplicate entries.
About This Workflow
Tired of manually sifting through emails to find action items? This n8n workflow automates the tedious task of identifying and extracting actionable tasks from your Gmail inbox. It intelligently processes each unread email, sending its content to OpenAI's GPT-4o for sophisticated analysis. GPT then extracts key task details, such as a brief title, description, estimated time, and even flags it for deep work if necessary. Before sending to your knowledge base, it checks Supabase to ensure the email hasn't been processed before, preventing redundant data. Finally, it stores the structured task information in your Supabase database, ready for integration into your project management or task tracking systems.
Key Features
- Scheduled Email Monitoring: Automatically checks your Gmail inbox for new unread messages at set intervals.
- AI-Powered Task Extraction: Utilizes GPT-4o to accurately identify and extract actionable tasks from email content.
- Structured Data Output: GPT formats extracted tasks into a consistent JSON structure, including title, description, due date, estimated minutes, and deep work flag.
- Duplicate Prevention: Integrates with Supabase to check for previously processed emails, avoiding redundant AI calls and data storage.
- Robust Data Storage: Persists processed email and task data in Supabase for easy retrieval and further integration.
How To Use
- Set up n8n: Ensure you have an n8n instance running.
- Configure Gmail Trigger: Connect your Gmail account and set the
scheduleTriggerto your desired interval (e.g., every 5 minutes). - Set up Supabase Credentials: Add your Supabase project URL, API key, and a table named
emailswith appropriate columns (e.g.,email_id,subject,sender,received_at,body,gpt_summary,requires_deep_work,deleted). - Configure OpenAI API Key: Add your OpenAI API key to n8n's credentials.
- Connect Nodes: Link the nodes as shown in the workflow diagram: Schedule Trigger -> Loop Over Items -> Get Unread Emails -> Check if Email in Database -> Prepare ChatGPT Prompt -> Extract Task Detail from Email -> Insert Email Detail to Supabase.
- Customize Prompts and Filters: Adjust the
jsCodein the 'Prepare ChatGPT Prompt' node and the filters in the 'Get Unread Emails from Inbox' node to suit your specific needs.
Apps Used
Workflow JSON
{
"id": "fd71f166-4430-4b2a-8643-6495a55b4aae",
"name": "Automate Task Extraction from Emails with AI",
"nodes": 27,
"category": "DevOps",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: fd71f166-4430...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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