AI-Powered Outlook Meeting Scheduler & Availability Checker
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This n8n workflow creates an intelligent AI assistant capable of scheduling meetings directly into your Microsoft Outlook calendar. It leverages OpenAI's advanced chat model to understand user requests, remembers conversation context, and can even suggest available time slots.
About This Workflow
Revolutionize your scheduling with this powerful AI-driven workflow! Designed for sales, support, or personal assistance, it integrates a gpt-4o chat model with your Microsoft Outlook calendar. The AI intelligently processes natural language requests, uses conversational memory for context, and can automatically book meetings with all necessary details (attendees, subject, online meeting links). Beyond scheduling, it features a sophisticated Code node to calculate and present your actual free time slots, ensuring you only book when available. Streamline your operations and boost productivity by automating routine scheduling tasks with a smart, conversational agent.
Key Features
- Intelligent Conversational AI: Utilizes
gpt-4ofor natural language understanding and generation, powered by Langchain integration. - Contextual Memory: Employs a
Window Buffer Memoryto recall previous interactions and maintain conversational flow. - Automated Outlook Meeting Booking: Directly creates Microsoft Outlook calendar events with dynamic details like attendees, subject, and Teams meeting links.
- Dynamic Availability Checking: Custom
Codenode calculates and suggests free time slots based on your existing calendar events and defined business hours. - Tool Calling Capabilities: AI can intelligently decide when to use the "Make Appointment" tool based on user intent.
How To Use
- Webhook Setup: Configure the initial
Webhook(not shown in snippet but implied byRespond to Webhook) to receive incoming messages from your chat platform (e.g., Telegram, Slack, custom frontend). - OpenAI Credentials: Set up your OpenAI API key in the
OpenAI Chat Modelnode. Ensure it has access togpt-4o-2024-08-06. - Microsoft Outlook Credentials: Connect your Microsoft Outlook account using OAuth2 in the
Make Appointmentnode. This grants permission to create calendar events. - Customize Business Hours: Adjust
businessHoursStartandbusinessHoursEndvariables within thefreeTimeSlotscode node to match your preferred working hours. - Refine Tool Description: Review and refine the
toolDescriptionin theMake Appointmentnode to ensure the AI understands precisely when and how to book appointments. - Deploy and Test: Activate your workflow and test it thoroughly by sending various scheduling requests to your connected chatbot or application.
Apps Used
Workflow JSON
{
"id": "e27fad58-3e21-4258-b311-2d81af4b6292",
"name": "AI-Powered Outlook Meeting Scheduler & Availability Checker",
"nodes": 23,
"category": "Sales",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e27fad58-3e21...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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