AI-Powered Calendar Scheduling Assistant
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Automate calendar scheduling by using OpenAI to classify emails and Google Calendar to find availability. This workflow processes incoming emails, determines if they are appointment requests, and suggests available times.
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About This Workflow
Overview
This n8n workflow automates the process of scheduling appointments based on incoming emails. It leverages OpenAI's language capabilities to analyze email content and determine if it's a meeting request. If it is, the workflow checks your Google Calendar for available slots and then formulates a response to send back to the sender. This is particularly useful for individuals or small businesses who receive a high volume of scheduling inquiries via email.
Key Features
- Email Classification: Uses OpenAI to identify if an email is an appointment request.
- Calendar Availability Check: Integrates with Google Calendar to find open slots.
- Automated Response Generation: Crafts a reply with suggested meeting times.
- Gmail Integration: Triggers on new unread emails and can mark them as read after processing.
How To Use
- Configure the
Gmail Triggernode with your Gmail account credentials and set it to poll for unread emails. - Ensure the
Classify appointmentnode (OpenAI) is set up with your OpenAI API key and a prompt to identify appointment requests. - Connect the output of the classification to the
Is appointment requestIF node to filter for true appointment requests. - If it's an appointment request, use the
Google Calendarnode to fetch your availability for a specified period. - Utilize the
Extract start, end and nameandSortnodes to process and order calendar events. - Combine and format the availability data using
Format responseandStringify Responsenodes. - The
Agentnode will then use this information to compose a reply, and theSend Replynode will dispatch it via Gmail.
Apps Used
Workflow JSON
{
"id": "80d943f7-324b-4a9e-9da7-8fe486755f6d",
"name": "AI-Powered Calendar Scheduling Assistant",
"nodes": 0,
"category": "AI and LLMs",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 80d943f7-324b...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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