AI-Powered Gmail Auto-Labeler for Email Organization
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Automate Gmail email categorization using an AI agent. This workflow triggers on new emails, uses OpenAI to analyze content, and leverages Gmail tools to read, create, and assign labels.
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About This Workflow
Overview
This n8n workflow automates the process of categorizing incoming Gmail emails using an AI agent powered by OpenAI. It addresses the challenge of manual email sorting by intelligently analyzing email content and applying relevant Gmail labels. The workflow triggers whenever a new email arrives in your Gmail inbox. It then uses OpenAI's capabilities to understand the email's context and decides on the most appropriate label. If a suitable label doesn't exist, the AI agent is instructed to create a new, structured label. Finally, the workflow assigns the determined label to the email, ensuring your inbox remains organized and searchable.
Key Features
- Automatic Email Trigger: Initiates the process upon receiving new emails in Gmail.
- AI-Powered Content Analysis: Utilizes OpenAI's language model to understand email content, sender, subject, and keywords.
- Intelligent Label Matching: Compares email content against existing Gmail labels for the best fit.
- Dynamic Label Creation: Creates new labels based on email content if no existing label is suitable, with hierarchical structuring capabilities.
- Gmail Integration: Seamlessly interacts with Gmail to read messages, fetch labels, create new labels, and assign labels to messages.
How To Use
- Set up Gmail Credentials: Authenticate your Gmail account within n8n.
- Configure Gmail Trigger: Set the
Gmail Triggernode to poll your inbox at your desired frequency (e.g., every 5 minutes). - Configure OpenAI: Set up your OpenAI API credentials and ensure the
OpenAI Chat ModelandGmail labelling agentnodes are correctly configured with your API key and system prompt. - Define AI Agent Instructions: Customize the
Gmail labelling agent's notes and system message to refine how it analyzes emails and creates/assigns labels. - Review Tool Usage: Ensure the
Gmail - read labels,Gmail - get message,Gmail - create label, andGmail - add label to messagetools are correctly wired and referenced by the AI agent. - Test the Workflow: Send a test email to your Gmail account and observe how the workflow processes and labels it.
Apps Used
Workflow JSON
{
"id": "ad30de05-1e4c-4b3a-94bf-fb39f600cdb4",
"name": "AI-Powered Gmail Auto-Labeler for Email Organization",
"nodes": 0,
"category": "Gmail and Email Automation",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: ad30de05-1e4c...
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