Automate Your Outreach: AI-Powered Email Categorization & Response
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Streamline your inbound communication by automatically categorizing emails using AI and sending personalized, automated responses. This workflow leverages AI to understand the intent behind emails and directs inquiries to the appropriate channels, saving you valuable time.
About This Workflow
This n8n workflow revolutionizes how you handle inbound emails. It begins by monitoring your Gmail inbox for new messages. Utilizing a sophisticated AI text classifier, it analyzes the subject and body of each email, categorizing it into predefined intents like Guest Post inquiries, YouTube collaborations, or Udemy Course interest. Based on the classification, the workflow triggers specific automated email responses, providing relevant information and next steps. This significantly reduces manual sorting and response times, ensuring a prompt and professional engagement with potential partners and customers. It's ideal for businesses looking to scale their outreach and lead management efficiently.
Key Features
- AI-Powered Email Classification: Automatically categorizes incoming emails into relevant topics (Guest Posts, YouTube, Udemy Courses, etc.) using advanced language models.
- Automated Personalized Responses: Sends pre-written, context-aware email replies based on the identified email category.
- Gmail Integration: Seamlessly connects with your Gmail account to trigger the workflow.
- Multiple Website & Niche Support: Easily adaptable to handle inquiries across various platforms and niches.
- Clear Call-to-Actions: Provides detailed submission guidelines and payment information for interested parties.
How To Use
- Connect your Gmail Account: Set up Gmail OAuth2 credentials within n8n to allow access to your inbox.
- Configure Email Trigger: Define the poll interval (e.g., every hour) for the Gmail Trigger node to check for new emails.
- Define AI Categories: In the Text Classifier node, clearly define your categories (e.g., 'Guest Post', 'Youtube') and provide descriptive text to guide the AI's classification.
- Map Input Text: Ensure the
inputTextparameter in the Text Classifier node correctly pulls the subject and body from your Gmail Trigger. - Configure Response Emails: For each identified category, set up a dedicated
emailSendnode (e.g., 'GuestPost Inquiry', 'Youtube Video Inquiry'). - Personalize Email Content: Populate the
htmlandsubjectfields in eachemailSendnode with relevant information for that category. Use expressions to dynamically include details from the original email (like the subject). - Set To and From Emails: Configure the
toEmailfield to reply to the original sender and set a professionalfromEmailaddress. - Connect Nodes: Link the Text Classifier node's output to the appropriate
emailSendnode based on the AI's classification. - Test Thoroughly: Send test emails to verify that the classification and subsequent responses are accurate.
Apps Used
Workflow JSON
{
"id": "b9c46021-612e-4378-8bbb-fc542efa1f54",
"name": "Automate Your Outreach: AI-Powered Email Categorization & Response",
"nodes": 22,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: b9c46021-612e...
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