Auto-Categorize Outlook Emails with Local AI
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Revolutionize your Outlook inbox by automatically categorizing and organizing emails using a powerful local AI. This workflow leverages Ollama to intelligently sort your messages, saving you time and ensuring your most important emails are always accessible.
About This Workflow
Take control of your overwhelming email inbox with this n8n workflow designed for smart Outlook management. By integrating a local Large Language Model (LLM) via Ollama (specifically, the qwen2.5:14b model), this solution automatically analyzes incoming emails, extracts key information, and assigns relevant categories. It then updates your Outlook categories and moves emails to predefined folders like "Junk Email," "Receipt," or "Community," ensuring your inbox remains clean and perfectly organized without sharing your data with external AI services. Enhance your productivity and achieve inbox zero effortlessly.
Key Features
- AI-Powered Categorization: Automatically analyze email content, sender, and subject to assign accurate categories and subcategories using a local LLM.
- Local LLM Integration: Utilize Ollama with models like
qwen2.5:14bfor private, self-hosted AI processing, keeping your data secure. - Dynamic Outlook Management: Automatically update email categories and move messages to specific folders based on AI analysis.
- Batch Processing: Efficiently process multiple emails, ensuring your entire inbox can be managed with ease.
- Customizable Logic: Easily adapt the workflow to create your own unique categorization rules and folder structures.
How To Use
- Install Ollama: Ensure Ollama is installed on your local machine or server, and download the
qwen2.5:14bmodel. - Connect Outlook: Configure the Microsoft Outlook nodes within n8n with your Outlook account credentials.
- Define Email Source: Adjust the initial Outlook node (not fully visible in snippet, but implied to fetch emails) to specify which Outlook folder(s) to monitor for new emails.
- Customize AI Prompt: Review and modify the prompt fed into the Ollama Chat Model node to guide the AI's categorization logic according to your specific needs.
- Map Categories & Folders: Customize the various Microsoft Outlook 'Update' and 'Move' nodes to map the AI-generated categories to your desired Outlook categories and target folders (e.g., 'Junk Email', 'Receipt', 'Community').
Apps Used
Workflow JSON
{
"id": "6ad9f708-52b6-4a3f-bd5b-71887b84f564",
"name": "Auto-Categorize Outlook Emails with Local AI",
"nodes": 23,
"category": "Personal",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 6ad9f708-52b6...
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