Auto-label Incoming Gmail Emails with AI
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Automatically categorize and label incoming Gmail emails using OpenAI's GPT-4o mini model.
About This Workflow
This workflow automates the process of categorizing and labeling incoming Gmail emails. It utilizes an AI model (GPT-4o mini) to analyze email content and assign it to predefined categories, which are then translated into Gmail labels. This helps keep your inbox organized without manual intervention.
Key Features
- Gmail Integration: Triggers on new incoming emails.
- Label Filtering: Skips emails that already have labels applied.
- AI-Powered Categorization: Uses OpenAI's GPT-4o mini to analyze and categorize email content.
- Structured Output: Formats AI responses for reliable processing.
- Dynamic Labeling: Applies appropriate Gmail labels based on AI analysis.
- Multiple Categories: Supports a range of common email categories (Work, Personal, Finance, Shopping, Travel, Newsletters, Others) and is easily customizable.
How To Use
- Gmail Trigger: Configure the Gmail node to connect to your Gmail account and set the trigger interval (e.g., every minute).
- Label Checker Filter: Ensure this node is set to skip emails that already have labels.
- AI Agent (Give a Label AI Agent):
- Connect your OpenAI credentials.
- Review and customize the
systemMessageto define your categories and desired output format. Ensure the categories listed in the prompt match therightValuein the Switch node. - The
textparameter should pass the relevant email content (subject, body, sender) to the AI.
- Structured Output Parser: This node is configured to parse the AI's JSON output, extracting the
email_label. - Switch Node: Configure the
rulesto match theemail_labeloutput from the AI. EachoutputKeyshould correspond to a Gmail label you have created. - Gmail Nodes (Work, Personal, etc.): For each category defined in the Switch node, configure a Gmail node.
- Set the
operationtoaddLabels. - Ensure the
messageIdis correctly passed from the Gmail Trigger. - Crucially, add the specific label name that corresponds to the
outputKeyin the Switch node within the Gmail node's parameters (this JSON snippet doesn't show the label name directly in the Gmail nodes, but it's a critical configuration step).
- Set the
- Activate: Save and activate the workflow.
Apps Used
Workflow JSON
{
"id": "66a29216-6ee3-41a7-b155-1f6c18bcd24d",
"name": "Auto-label Incoming Gmail Emails with AI",
"nodes": 21,
"category": "Productivity",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 66a29216-6ee3...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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