Automate Your Google Drive Permissions Audit with n8n
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Streamline your Google Drive security by automating the auditing of file sharing permissions. This workflow identifies and reports on files shared externally, ensuring better data governance and compliance.
About This Workflow
Gain control over your organization's data with this automated Google Drive Permissions Audit workflow. It continuously scans your drive for files that have been shared with external users or made publicly accessible. By leveraging n8n's powerful node-based automation, this workflow intelligently identifies potentially sensitive files and compiles a comprehensive audit report. The process begins by fetching recently active documents, filtering out those with risky sharing settings, and then systematically creating a detailed report in a new Google Sheet. Finally, an automated email notification is sent to a designated recipient, providing a direct link to the audit report and highlighting critical findings for prompt review and action. This ensures you stay informed and can proactively manage your digital assets.
Key Features
- Automated External Sharing Detection: Automatically identifies files shared with individuals outside your organization or via public links.
- Dynamic Report Generation: Creates a new, timestamped Google Sheet to log all identified permission issues.
- Actionable Email Notifications: Sends timely email alerts with a direct link to the audit report and a summary of findings.
- Comprehensive Data Collection: Gathers detailed information about the file, the type of sharing, and the user involved.
- Customizable Audit Scope: Easily adaptable to focus on specific drives or file types.
How To Use
- Connect Google Drive & Google Sheets: Ensure you have authenticated your Google Drive and Google Sheets accounts within n8n.
- Configure 'Get Recently Active Documents': Specify the Google Drive or folder you wish to audit. Adjust filters as needed.
- Review 'Has Shared with External Users' Filter: Understand and, if necessary, customize the conditions for identifying external sharing (e.g., excluding specific domains).
- Set Up 'Create New Sheet': Define the naming convention and location for your audit reports in Google Sheets. The workflow automatically names it based on the current date.
- Configure Email Recipient: In the 'Send Email Report' node, enter the email address(es) that should receive the audit notifications.
- Customize Email Content (Optional): Adjust the email subject and body to tailor the reporting for your team's needs. You can add or modify the sections that summarize findings.
- Activate the Workflow: Once configured, activate the workflow to begin automated permission auditing.
Apps Used
Workflow JSON
{
"id": "fdd93fe5-667e-4332-8229-e1848ab1e98d",
"name": "Automate Your Google Drive Permissions Audit with n8n",
"nodes": 29,
"category": "DevOps",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: fdd93fe5-667e...
About the Author
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Connecting CRM, Notion, and Slack to automate your life.
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