Automate Restaurant Marketing & Booking with Excel and AI Voice
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Streamline your restaurant's marketing and booking processes by automatically reaching out to new leads from an Excel sheet. This workflow uses VAPI's AI voice agent to initiate calls and capture valuable customer responses directly back into your spreadsheet.
About This Workflow
This n8n workflow empowers restaurants to proactively engage potential customers and manage bookings with unprecedented efficiency. It begins by monitoring an Excel (Google Sheets) file for new lead entries. Upon detecting a new lead, the workflow uses VAPI's advanced AI voice agent to initiate a personalized outbound call. This intelligent agent can gather crucial information, assess interest levels, and even schedule appointments. The captured data, including call outcomes, customer feedback, and booking details, is then seamlessly stored back into your Google Sheet, providing a centralized hub for all lead-related information and sales activities.
Key Features
- Automated Lead Outreach: Proactively contact new leads as soon as they're added to your Excel list.
- AI-Powered Voice Agent: Utilize VAPI to conduct intelligent conversations, gather data, and book appointments.
- Seamless Data Capture: Automatically record call outcomes, customer responses, and booking details back into your spreadsheet.
- Centralized Lead Management: Keep all your lead information and interactions organized in a single Google Sheet.
- Customizable Workflow: Easily adapt the trigger, data processing, and VAPI assistant for your specific marketing needs.
How To Use
- Configure Google Sheets Trigger: Connect your Google account and specify the spreadsheet and sheet name containing your lead data (e.g.,
call_list). Ensure the sheet has a 'Phone' column for the lead's number. - Prepare Lead Data: The 'Prepare Lead Data' node is pre-configured to format the phone number correctly for the VAPI call. Adjust if your phone number format differs.
- Split Leads: The 'Loop Through Leads' node ensures each lead is processed individually.
- Configure VAPI Call: In the 'Start Marketing Call (VAPI)' node, replace
add_id_herewith your actual VAPIassistantIdandphoneNumberId. Ensure your VAPI Bearer Token credential is set up correctly. - Set Up VAPI Webhook: Configure the 'VAPI Call Response Webhook' with the provided webhook path. This node will receive the results from your VAPI calls.
- Store User Response: Connect the webhook output to the 'Store User Response (Sheet)' node. Configure the Google Sheets action to 'Append Row' and map the desired fields from the VAPI response (e.g.,
prospect_name,call_outcome,appointment_datetime) to your Google Sheet columns. Ensure your target sheet is set up with these columns.
Apps Used
Workflow JSON
{
"id": "4cd5d27d-cf23-4899-8111-9fc7d953368c",
"name": "Automate Restaurant Marketing & Booking with Excel and AI Voice",
"nodes": 5,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 4cd5d27d-cf23...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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