Automate Sales Order Processing from Email XML Attachments
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This workflow automates the crucial task of processing sales orders received via email as XML attachments. It seamlessly extracts the XML, converts it into a usable JSON format, and then posts the data to a specified API endpoint for further processing. Boost your operational efficiency and eliminate manual data entry with this robust solution.
About This Workflow
This n8n workflow provides a powerful solution for automating the ingestion of critical business data, specifically sales orders, from email attachments. It actively monitors an IMAP inbox for incoming emails. Upon detection, it intelligently extracts the attached XML file, which is then parsed and transformed into a structured JSON object. Finally, this workflow takes the processed JSON data and securely dispatches it to a designated local API endpoint via an HTTP POST request, ready for your internal systems to consume. This setup drastically reduces manual data entry, accelerates order fulfillment, and ensures data consistency by eliminating human error.
Key Features
- Automated Email Monitoring: Continuously scans an IMAP inbox for new messages and relevant attachments.
- XML Attachment Extraction & Parsing: Automatically identifies, extracts, and transforms XML attachments into easily consumable JSON data.
- Seamless Data Transformation: Converts complex XML structures into a standardized JSON format, simplifying downstream processing.
- Robust API Integration: Posts processed data directly to any specified HTTP endpoint, facilitating integration with existing backend systems.
- Configurable Security: Supports handling of self-signed certificates for both email and API connections, offering flexibility for various deployment environments.
How To Use
- Configure IMAP Email: Provide your IMAP server credentials (host, port, username, password) in the "IMAP Email" node. Ensure
downloadAttachmentsis enabled. - Verify Attachment Key: Confirm the "Move Binary Data" node's
sourceKey(attachment_0by default) matches the expected attachment index from your emails. - Adjust XML Parsing: If your XML has attributes you need to preserve or a different root element requirement, modify the "XML" node's
options. - Map Data in Set: The "Set" node currently passes data through. If you need to transform or add specific fields before sending, configure its
valuessection using expressions referencing the parsed XML data. - Update HTTP Request: Change the
urlin the "HTTP Request" node to your actual sales order API endpoint. Verify thebodyParametersUiname(orderRequest) matches what your API expects for the incoming JSON payload.
Apps Used
Workflow JSON
{
"id": "d02a8e56-c05b-418d-847b-0606d1eea9e7",
"name": "Automate Sales Order Processing from Email XML Attachments",
"nodes": 25,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: d02a8e56-c05b...
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