Automated AI Outbound Calls & Lead Nurturing with Airtable
detail.loadingPreview
Automate your sales outreach by using AI-powered voice calls. This workflow connects with Airtable to pull leads, initiates intelligent outbound calls via Vapi.ai, and diligently updates your CRM based on call outcomes like answered calls or requests to call back later.
About This Workflow
This n8n workflow revolutionizes your lead engagement strategy by automating the entire outbound calling process. It begins by fetching leads from your Airtable base on a predefined schedule. Critical lead data is then filtered and prepared before an AI voice agent (via Vapi.ai) initiates the call. Post-call, the workflow intelligently processes webhooks from Vapi.ai to record outcomes, distinguishing between answered calls, end-of-call reports, and 'call later' requests. All interactions and their results are meticulously updated or created as new records in Airtable, ensuring your CRM is always up-to-date without manual intervention. This dramatically boosts efficiency and ensures no lead falls through the cracks.
Key Features
- Scheduled Lead Outreach: Automatically trigger outbound calls to leads pulled directly from Airtable at set intervals.
- AI-Powered Voice Calls: Seamlessly integrate with Vapi.ai (or similar service) to initiate intelligent, conversational AI calls.
- Dynamic Lead Qualification: Filter and prepare valuable lead data before initiating calls, ensuring targeted and relevant outreach.
- Real-time CRM Updates: Automatically update Airtable records with call statuses, outcomes, and detailed reports based on Vapi.ai webhooks.
- Intelligent Call Outcome Handling: Branch logic to process different call events, such as answered calls, end-of-call reports, and requests to schedule a call back, creating appropriate follow-up records.
How To Use
- Configure Schedule Trigger: Set the desired frequency for your outbound calls (e.g., daily, hourly) in the 'Schedule Trigger' node.
- Connect Airtable: Authenticate your Airtable account and configure the 'Get Leads' node to specify the Base and Table from which to fetch your target leads.
- Filter Valuable Data: Use the 'Filter Valuable Data' (Set) node to select and format the specific lead information (e.g., name, phone number, lead score) required by your Vapi.ai agent.
- Integrate Vapi.ai: Configure the 'Trigger Call on Vapi' (HTTP Request) node with your Vapi.ai API key and the necessary endpoint/payload to initiate an AI call, passing the filtered lead data.
- Set Up Vapi.ai Webhooks: In your Vapi.ai account, configure webhooks to send
end-of-call-reportandcall-laterevents to the respective n8n 'End Call Webshook' and 'Call Later Webhook' nodes. - Define Call Logic: Adjust the 'Event = end-of-call-report' and 'Condition = Answered' (If) nodes to implement your specific business logic for different call outcomes.
- Map Data to Airtable: Ensure all 'Airtable' nodes ('Create Record', 'Update record', 'Connected Call', 'Create Call Later Record') are correctly configured to write or update relevant call details and outcomes back into your Airtable base.
Apps Used
Workflow JSON
{
"id": "36132e4c-a2b1-4063-b79f-5f1186015d8c",
"name": "Automated AI Outbound Calls & Lead Nurturing with Airtable",
"nodes": 21,
"category": "Sales",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 36132e4c-a2b1...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
Statistics
Related Workflows
Discover more workflows you might like
Typeform to HubSpot Lead Qualification & Gmail Follow-up
Streamline your lead capture process by automatically syncing Typeform submissions to HubSpot. Qualify leads based on their interest and send personalized follow-up emails instantly. This workflow ensures no lead is missed and interested prospects receive immediate attention.
AI-Powered Upwork Proposal Automation Suite
This n8n workflow leverages AI to automate the entire freelance proposal process, from crafting personalized application text to generating professional Google Doc proposals and visual workflow diagrams. It significantly reduces manual effort, allowing freelancers to scale their client acquisition rapidly and effectively.
Automate Local Business Outreach with AI-Powered Yelp Scraper
This workflow automates the process of scraping local business details from Yelp using AI, then leverages that data to send personalized partnership proposals via Gmail. It's perfect for sales and marketing teams looking to streamline lead generation and outreach campaigns.