Automated AI-Powered Personalized Birthday Emails
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Automatically send warm, personalized birthday emails to your contacts daily. This workflow pulls contact data from Google Sheets, uses AI to craft unique messages, and delivers them directly via Gmail.
About This Workflow
Never miss a birthday again! This powerful n8n workflow automates the entire process of sending personalized birthday greetings. Scheduled to run daily, it connects to your Google Sheet to fetch contact details. An intelligent AI agent then dynamically generates a customized birthday message, complete with a subject line and body text, ensuring each email feels personal and thoughtful. Finally, the workflow seamlessly sends these AI-crafted emails through your Gmail account to celebrate your contacts on their special day, enhancing engagement and relationships effortlessly.
Key Features
- Daily Automated Execution: Runs every morning at 9 AM to check for birthdays.
- Google Sheets Integration: Easily pull contact names, birthdays, and email addresses from your existing Google Sheet.
- AI-Powered Personalization: Leverages an AI agent (via OpenRouter/GPT-4o Mini) to generate unique, warm, and friendly birthday email content.
- Dynamic Date Filtering: Automatically identifies contacts whose birthday falls on the current day.
- Seamless Gmail Delivery: Sends the personalized emails directly from your connected Gmail account.
How To Use
- Schedule Trigger: The workflow is set to trigger daily at 9 AM. Adjust the
triggerAtHourparameter if you prefer a different time. - Google Sheets Setup: Configure the 'Get row(s) in sheet' node. Provide your Google Sheet's
documentIdandsheetName. Ensure your sheet contains columns for 'Name', 'DOB' (Date of Birth, e.g., 'DD/MM/YYYY'), and 'EMail'. Connect your Google Sheets OAuth2 credentials. - AI Agent Configuration: The 'AI Agent' node is pre-configured with a system message for writing warm birthday emails. Connect your 'OpenRouter Chat Model' and 'Structured Output Parser' to the AI Agent. Ensure the
textparameter correctly references{{ $json.name }}and{{ $json.DOB }}. - Language Model & Parser: Ensure your 'OpenRouter Chat Model' is connected with appropriate credentials and model selected. The 'Structured Output Parser' uses a JSON schema to ensure the AI output includes
subjectandbodyfields. - Gmail Integration: Configure the 'Send a message' node with your Gmail OAuth2 credentials. Verify that
sendTois mapped to{{ $('Filter').item.json.EMail }},subjectto{{ $json.output.subject }}, andmessageto{{ $json.output.body }}.
Apps Used
Workflow JSON
{
"id": "b924ead7-7e4b-441d-a4fa-34734a8f2a33",
"name": "Automated AI-Powered Personalized Birthday Emails",
"nodes": 17,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: b924ead7-7e4b...
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