Automated Email Sender for Google Sheets
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Streamline your email outreach by automatically sending personalized emails directly from your Google Sheets data. This workflow ensures you never miss an opportunity to connect with your audience.
About This Workflow
This n8n workflow automates the process of sending emails based on data stored in a Google Sheet. It continuously checks your sheet for new entries or records marked as 'Email Sent: No'. When eligible records are found, it retrieves the necessary details like recipient email, subject, and message body, then sends out a personalized email. Upon successful sending, it updates the Google Sheet to mark the email as sent and records the sending timestamp and message ID. This ensures efficient and trackable email campaigns without manual intervention, ideal for various outreach and notification scenarios.
Key Features
- Automated Email Sending: Trigger emails based on Google Sheets data.
- Conditional Sending: Only send emails to records where 'Email Sent' is marked 'No'.
- Personalization Capabilities: Utilize dynamic data from your sheet for email content and subject lines.
- Tracking and Logging: Automatically update your Google Sheet with 'Sent on' timestamps and 'Message Id' for each email.
- Scheduled Execution: Runs at a configurable interval (e.g., every 6 hours) to ensure timely communication.
How To Use
- Connect Your Google Sheet: Configure the 'Get Emails' and 'Update Records' nodes with your Google Sheet document ID and sheet name.
- Define Trigger Conditions: In the 'Get Emails' node, set up filters to only fetch rows where the 'Email Sent ' column is 'No'.
- Configure Email Content: Ensure your Google Sheet has columns for 'Email Address ', 'Email Subject', and 'Email Body'. Map these to the 'Send Email' node's parameters.
- Set Up Conditional Logic (Optional but Recommended): Use the 'If' node to add specific conditions before sending an email, such as checking if an email address exists.
- Schedule Your Workflow: Adjust the 'Set Timer' node to determine how frequently the workflow checks for new emails (e.g., every 6 hours).
- Map Update Fields: In the 'Update Records' node, configure the 'value' section to update columns like 'Sent on', 'Message Id', and 'Email Sent '.
- Add a Wait Step (Optional): Utilize the 'Wait' node if you need to introduce a delay between actions, for example, between updating the sheet and sending the email.
- Test Thoroughly: Run the workflow with a few test entries in your Google Sheet to ensure everything functions as expected.
Apps Used
Workflow JSON
{
"id": "8eefd82a-9028-4b9f-a7ff-2969f52abe7d",
"name": "Automated Email Sender for Google Sheets",
"nodes": 23,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8eefd82a-9028...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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