Automated Gmail Labeling with AI
detail.loadingPreview
Automatically categorize incoming emails in Gmail using AI, creating new labels when necessary.
About This Workflow
This workflow automates the process of categorizing incoming emails in your Gmail account. It leverages AI to analyze email content, subject, sender, and recipient to match them with existing Gmail labels or create new, appropriately structured labels when no existing label is suitable. The goal is to maintain a clean and organized inbox with minimal manual intervention.
Key Features
- Email Trigger: Automatically starts the workflow when a new email arrives in Gmail.
- AI-Powered Labeling: Utilizes an AI agent (OpenAI) to intelligently determine the best label for each email.
- Dynamic Label Creation: Creates new labels as sub-labels under existing ones or under a default 'AI' label if no suitable parent label is found.
- Label Management: Supports reading existing labels, creating new ones, and applying labels to messages.
- Inbox Management: Optionally removes the 'Inbox' label for less important emails (like promotions) to keep the inbox clean.
How To Use
- Set up Gmail Credentials: Configure your Gmail OAuth2 credentials in n8n.
- Set up OpenAI Credentials: Configure your OpenAI API key in n8n.
- Trigger Configuration: The
Gmail Triggernode is set to poll Gmail every 5 minutes. Adjust this interval as needed. - AI Agent Configuration (
Gmail labelling agent):- The
systemMessagedefines the AI's objective and tools. It includes instructions for analyzing emails, matching them with existing labels, and creating new labels. - The AI agent uses the following Gmail tools:
Gmail - get message: To retrieve the content of the email.Gmail - read labels: To fetch a list of all existing Gmail labels.Gmail - create label: To create new labels when necessary.Gmail - add label to message: To apply the determined label to the email.
- The
- Workflow Execution: When a new email arrives, the
Gmail Triggerinitiates the flow. The AI agent analyzes the email and uses the Gmail tools to apply the appropriate label. TheWaitnode is included to potentially allow for some initial processing or to avoid overwhelming the Gmail API. - Memory: The
Window Buffer Memorynode is used to maintain session context, although its direct impact on this specific labeling task might be minimal unless complex conversational turns are introduced.
Apps Used
Workflow JSON
{
"id": "1c901199-319c-4b99-861c-9f550ecdd70f",
"name": "Automated Gmail Labeling with AI",
"nodes": 21,
"category": "AI",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1c901199-319c...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
Statistics
Related Workflows
Discover more workflows you might like
AI-Powered Slack Bot for Automation Support
A workflow that receives messages via Slack webhook, processes them using an AI agent (Google Gemini) with conversational memory, and sends a response back to Slack.
OpenAI Assistant with Custom Fictional Country Tools
This workflow leverages an OpenAI Assistant to interact with custom tools for retrieving fictional country capitals and the current date.
DeepSeek AI Agent with Telegram and Long-Term Memory
A Telegram bot powered by DeepSeek AI that leverages long-term memory for personalized conversations and information storage.