Automated Lead Capture and Response with AI Assistant
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Streamline your lead management process with this n8n workflow. It automatically captures inquiries, leverages AI for personalized responses, and logs all data into a Google Sheet for seamless tracking.
About This Workflow
This n8n workflow is designed to revolutionize how you handle new leads. It begins by capturing essential information from an enquiry form. Next, an advanced AI model acts as your personal assistant, 'Alex,' crafting a friendly, approachable, and context-aware initial message to the lead. This ensures every prospect receives a timely and engaging personalized greeting. The workflow then intelligently routes the lead's information, including message content and any potential errors, into a designated Google Sheet. This comprehensive approach ensures no lead falls through the cracks and provides a centralized, organized view of all customer interactions.
Key Features
- Intelligent Lead Capture: Automatically collects data from enquiry forms.
- AI-Powered Personalization: Generates friendly and context-aware responses from a virtual assistant named 'Alex'.
- Seamless Data Logging: Stores all lead information, including messages and status, in Google Sheets.
- Error Handling: Logs any issues encountered during the response process for easy troubleshooting.
- Direct Communication: Facilitates direct engagement with leads through automated messaging.
How To Use
- Enquiry Form Integration: Ensure your enquiry form data is correctly mapped to the 'Enquiry Form' node. This might involve setting up a webhook or using an n8n form node.
- AI Assistant Configuration: Configure the 'OpenAI' node with your desired model (e.g., GPT-4.1-MINI) and craft your AI assistant's persona and prompt in the 'Messages' section. Pay close attention to how the user's input is referenced within the prompt.
- Google Sheets Setup: Connect your Google Sheets account and specify the target spreadsheet and sheet name. Map the incoming data fields from the 'Enquiry Form' and 'OpenAI' nodes to the appropriate columns in your Google Sheet.
- Conditional Logic (Optional): Utilize the 'If' node to implement conditional logic based on the success or failure of the AI response and decide on subsequent actions, such as logging errors or successful messages.
- Credential Management: Ensure all necessary credentials (Google Sheets OAuth2, OpenAI API) are correctly set up and authenticated within n8n.
Apps Used
Workflow JSON
{
"id": "b6f9e918-8f79-4574-9a8f-eecc268e30b5",
"name": "Automated Lead Capture and Response with AI Assistant",
"nodes": 14,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: b6f9e918-8f79...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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