Automated Out-of-Office Replies Based on Your Calendar
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Never miss a beat while you're away. This workflow automatically sends personalized out-of-office replies to your email senders, powered by your Google Calendar availability. It ensures your response is always up-to-date with your return date.
About This Workflow
This powerful n8n workflow intelligently manages your out-of-office responses by integrating with your Gmail and Google Calendar. When an email arrives, it first checks your Google Calendar for any remaining events for the current day. If your schedule indicates you're off for the remainder of the day, it then looks ahead up to two weeks to find your next scheduled event and determines your return date. Finally, it crafts and sends a polite, personalized email reply informing the sender of your absence and your anticipated return date, ensuring consistent communication even when you're offline.
Key Features
- Dynamic Out-of-Office Replies: Automatically responds to emails based on your real-time calendar status.
- Smart Return Date Calculation: Determines your return date from your next scheduled calendar event within 2 weeks.
- Gmail & Google Calendar Integration: Seamlessly connects with your essential communication tools.
- Customizable Messaging: Easily adjust the out-of-office message content and tone.
- Real-time Monitoring: Checks for incoming emails and calendar updates every minute.
How To Use
- Gmail Trigger: Connect your Gmail account and configure any desired filters (e.g., specific senders or labels) for incoming emails.
- Google Calendar Nodes: Connect your Google Calendar account and select the specific calendar that reflects your work schedule in both Google Calendar nodes.
- Function Node (Optional Customization): Review the JavaScript code. No changes are typically needed unless you wish to modify the date formatting.
- Gmail Send Node: Personalize the 'message' field with your preferred out-of-office text. You can also adjust the 'subject' and toggle 'appendAttribution' as required.
Apps Used
Workflow JSON
{
"id": "40e69729-c805-4665-bd53-2709e21a0c4c",
"name": "Automated Out-of-Office Replies Based on Your Calendar",
"nodes": 10,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 40e69729-c805...
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