Automated RFP Response Generation
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Automates the process of responding to RFPs by extracting questions, generating answers using AI, and compiling them into a Google Doc.
About This Workflow
This workflow automates the response generation for Request for Proposals (RFPs). It leverages AI to extract questions from an RFP document, uses an OpenAI Assistant trained on company data to generate relevant answers, and compiles these into a structured Google Document. Finally, it notifies relevant parties upon completion.
Key Features
- Webhook Trigger: Initiates the workflow via an API request, accepting the RFP document and relevant metadata.
- Document Creation: Automatically creates a new Google Doc to serve as the draft RFP response.
- AI-Powered Question Extraction: Utilizes LLMs to accurately extract all questions from the RFP, regardless of formatting.
- AI-Generated Answers: Employs an OpenAI Assistant to provide contextually relevant answers based on provided company and marketing materials.
- Structured Response Compilation: Records both questions and their AI-generated answers sequentially in the Google Doc.
- Metadata Inclusion: Adds essential metadata like document title, generation date, and requestor information to the response document.
- Automated Notifications: Sends email and Slack notifications upon successful completion of the RFP response generation.
How To Use
- Trigger Workflow: Submit the RFP document and relevant information (title, reply_to email) via a POST request to the n8n webhook URL. Use a tool like Postman. The
datafield should contain the RFP PDF. - Configure Credentials: Ensure your Google Docs and OpenAI API credentials are set up correctly in n8n.
- Set up OpenAI Assistant: Create an OpenAI Assistant (e.g.,
Nexus Digital Solutions Bot) and upload your company's marketing and sales documents to it. Note the Assistant ID. - Update Node Parameters:
- In the
Answer Question with Contextnode, update theassistantIdwith your specific OpenAI Assistant ID. - In the
Send Email Notificationnode, verify thesendToaddress. - In the
Send Chat Notificationnode, confirm the Slack channel name (RFP-channel).
- In the
- Execute: Once configured, the workflow will automatically process the incoming RFP and generate a response document.
Apps Used
Workflow JSON
{
"id": "18c8cf53-1c36-4bd0-8855-42862db21b0a",
"name": "Automated RFP Response Generation",
"nodes": 21,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 18c8cf53-1c36...
About the Author
Free n8n Workflows Official
System Admin
The official repository for verified enterprise-grade workflows.
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