Automated Waitlist Management With Email Verification
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This n8n workflow automates your waitlist management, from capturing user details and standardizing data to sending email verification codes. It ensures accurate sign-ups while gathering essential information, streamlining your early access or product launch process.
About This Workflow
This comprehensive n8n workflow provides a robust solution for managing product waitlists or early access programs. It begins by standardizing incoming user data, cleaning fields like email addresses and company websites for consistency. A unique verification code is generated and stored alongside user details in a Google Sheet, serving as your central waitlist database. Crucially, the system then automatically sends a personalized email containing this code to the user, prompting them to verify their email address via a dedicated form. This not only confirms legitimate interest but also enhances data quality, preventing spam and ensuring a reliable list for future engagement. The workflow also allows for collecting additional user insights, such as intended use, right within the sign-up flow.
Key Features
- Automated Data Standardization: Automatically cleans and formats user input like email addresses and company websites for consistency.
- Dynamic Email Verification: Generates unique verification codes and sends personalized email confirmations to users.
- Google Sheets Integration: Seamlessly adds and updates user details, including verification codes, to a centralized waitlist in Google Sheets.
- Interactive User Forms: Utilizes n8n Forms to prompt users for email verification and collect additional qualifying information (e.g., intended use).
- Secure Waitlist Management: Helps prevent bot sign-ups and ensures a list of genuinely interested, verified users.
How To Use
- Configure Initial Trigger: Connect an appropriate trigger node (e.g., a Webhook, Form, or Typeform node) to capture initial user sign-up data (Firstname, Lastname, Email, Company Website). This is not shown in the snippet, but is required as an input.
- Add "Generate Random Verification Code" Node: Insert a Code node or a node to generate a unique random string (e.g.,
{{ Math.random().toString(36).substring(2, 8) }}) and assign it to a variable likecode. - Set Up "Clean and Standardize" Node: Customize the 'Set' node to apply desired data cleaning rules for
Email(e.g.,.trim().toLowerCase()) andCompany Website(e.g., normalize URL format). - Configure "Add to Waitlist Sheet" Node: Provide your Google Sheet credentials and select the correct spreadsheet and sheet name. Map the input data fields (Firstname, Lastname, Email, Company, Verification-Code) to their corresponding sheet columns. Ensure 'Email' is set as a matching column for
appendOrUpdateoperation. - Customize "Send Verification Email" Node: Input your SMTP credentials. Set
To Emailto={{ $json.Email }}andSubjectto "Your Waitlist Verification Code". Personalize theHTMLbody to include{{ $json.code }}for the user's unique verification code. - Design "Validate with Verification Code" Node: Configure this 'Form' node to create a simple web form asking for the "Verification Code".
- Connect "Additional Data for the Sheet" Node: Similarly, set up this 'Form' node to gather any further information, such as "Intended Use".
- Implement Verification Logic (Implicit): You will need additional nodes (e.g., an If node) to compare the code entered in the "Validate with Verification Code" form against the code stored in your Google Sheet (retrieved using a Google Sheets Read node) and then update the 'Verified' column in your sheet. This crucial part of the verification flow is not included in the provided snippet and needs to be added.
Apps Used
Workflow JSON
{
"id": "4ba3749e-7237-4839-9b7f-622276cc729b",
"name": "Automated Waitlist Management With Email Verification",
"nodes": 8,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 4ba3749e-7237...
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