Automate Calendly to KlickTipp: Smart Booking & Cancellation Management
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This n8n workflow seamlessly connects Calendly with KlickTipp, automatically managing your subscriber lists based on booking events. It ensures that both primary invitees and their guests are accurately subscribed upon booking and tagged appropriately upon cancellation, enriching your KlickTipp contacts with crucial event data.
About This Workflow
Effortlessly synchronize your Calendly booking data with KlickTipp using this robust n8n workflow. Designed for businesses and individuals who rely on Calendly for scheduling and KlickTipp for email marketing and CRM, this automation intelligently handles new bookings and cancellations. It ensures your KlickTipp subscriber lists are always up-to-date, populated with detailed event information, join links, reschedule/cancel URLs, and participant contact details. This comprehensive management extends to both primary invitees and their associated guests, providing a holistic view of your audience interactions and enabling highly targeted communication strategies.
Key Features
- Automated Subscriber Management: Automatically adds new Calendly invitees and their guests to your KlickTipp lists upon booking.
- Rich Contact Enrichment: Populates KlickTipp custom fields with event names, meeting links, start/end times, reschedule/cancel URLs, and contact details.
- Intelligent Cancellation Handling: Tags both primary invitees and guests as 'canceled' in KlickTipp when an event is canceled, maintaining data accuracy.
- Guest Management: Effectively captures and processes guest information, ensuring all participants are managed within KlickTipp, even for cancellations where Calendly's direct guest data is limited.
- Centralized Data: Keeps your KlickTipp CRM up-to-date with the latest scheduling interactions for enhanced segmentation and personalized outreach.
How To Use
- Initial Trigger: Start with a Calendly trigger node (e.g., 'New Calendly event') to detect booking and cancellation events.
- Data Preparation: Use a data transformation node (likely named 'Convert data for KlickTipp' in your workflow) to extract and format relevant booking details, including invitee and guest information, for KlickTipp.
- Manage Invitee Bookings: Connect the 'Subscribe invitee booking in KlickTipp' node. Configure it to use the invitee's email and populate KlickTipp custom fields with event details, URLs, and guest email addresses from your Calendly payload.
- Handle Invitee Cancellations: Implement the 'Subscribe invitee cancellation in KlickTipp' node. This node should trigger when an invitee cancels, applying a specific 'cancellation' tag (e.g.,
tagId: 12506304) to their KlickTipp profile. - Process Guest Bookings: Utilize the 'Split Out guest bookings' node to iterate through any guests associated with a booking. For each guest, connect to the 'Subscribe guest booking in KlickTipp' node to add them to your KlickTipp list, populating relevant event data.
- Manage Guest Cancellations: Link the 'Subscribe guest cancellation in KlickTipp' node to apply the 'cancellation' tag to all guests associated with a canceled event, leveraging the stored guest email addresses.
Apps Used
Workflow JSON
{
"id": "1f4ef4bb-45b7-49d5-b296-74a9004efab6",
"name": "Automate Calendly to KlickTipp: Smart Booking & Cancellation Management",
"nodes": 29,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1f4ef4bb-45b7...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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