Email to Nextcloud Deck: Automate Task Creation
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Automate your task creation by transforming incoming emails into actionable cards in Nextcloud Deck. This workflow helps you keep your to-do list organized without manual data entry, ensuring no important email-based task is missed.
About This Workflow
This n8n workflow streamlines your task management by automatically converting new emails into cards within your Nextcloud Deck. Ideal for individuals and teams who use email as a primary communication channel and Nextcloud Deck for project or task organization. It intelligently parses email content, stripping unnecessary HTML and formatting, to create clean, actionable tasks. By integrating your email inbox directly with your Deck board, you can effortlessly capture ideas, requests, and reminders, transforming your inbox into a powerful task input system. Say goodbye to manual copy-pasting and hello to a more efficient, automated workflow for managing your daily tasks and projects.
Key Features
- Automated Task Creation: Instantly create Nextcloud Deck cards from new emails.
- Smart Content Extraction: Automatically extracts email subject as card title and cleans up email body for description.
- HTML & Plain Text Support: Handles both HTML and plain text email formats, ensuring clean, readable descriptions.
- Customizable Nextcloud Integration: Easily configure to target specific Nextcloud Deck boards and stacks.
- Secure Authentication: Uses secure IMAP and HTTP Basic authentication for seamless integration.
How To Use
To set up this workflow:
- IMAP Email Node:
- Configure your IMAP email credentials. This node will act as the trigger, checking your specified email inbox for new messages.
- Function Node:
- No manual configuration is typically needed for this node as it contains pre-written code to strip HTML and clean up email body content for a plain text description.
- HTTP Request Node:
- Update the
URLfield to match your Nextcloud instance. ReplaceYOUR-BOARD-IDandYOUR-STACK-IDwith the actual IDs of the board and stack where you want new cards to be created. - Set up a
HTTP Basic Authcredential within n8n using your Nextcloud username and an app password/token. Select this credential in the node. - Ensure
JSON Parametersis checked, and theBody Parameters (JSON)andHeader Parameters (JSON)fields are correctly configured to pass the email subject as the card title and the cleaned email body as the card description.
- Update the
Apps Used
Workflow JSON
{
"id": "f8bb0721-2446-4c0d-8a90-cc15a952f661",
"name": "Email to Nextcloud Deck: Automate Task Creation",
"nodes": 22,
"category": "Personal",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: f8bb0721-2446...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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