Automate Transcript Analysis: Create Airtable Tasks and Schedule Google Calendar Events
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This workflow processes Fireflies.ai meeting transcripts using an AI Agent to automatically create tasks in Airtable and schedule Google Calendar events. It analyzes transcripts to identify action items and project-related tasks, streamlining post-meeting follow-ups.
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About This Workflow
Overview
This n8n workflow leverages the power of an AI Agent (using Langchain) to process meeting transcripts from Fireflies.ai. The primary goal is to automate the creation of actionable tasks in an Airtable base and to schedule follow-up meetings on Google Calendar based on the transcript content. The AI Agent analyzes the transcript, identifying action items for specific participants and determining if a new meeting needs to be scheduled. It then utilizes specialized tools (Create Tasks, Notify Client About Tasks, Create Event) to perform these actions, significantly reducing manual effort after meetings.
Key Features
- Processes Fireflies.ai transcripts using an AI Agent.
- Automatically creates tasks in Airtable based on identified action items.
- Schedules Google Calendar events for follow-up meetings when indicated in the transcript.
- Utilizes OpenAI's GPT-4o model for intelligent analysis.
- Supports custom task fields in Airtable including name, project, due date, priority, and description.
- Sends meeting summaries and action items to participants via Gmail.
How To Use
- Configure Webhook: Set up a webhook in n8n to receive transcript data from Fireflies.ai.
- AI Agent Setup: Configure the
AI Agentnode with your OpenAI API key and define the system message, including the specific tools available (Create Tasks,Notify Client About Tasks,Create Event). - Tool Integration: Ensure the
Create Taskstool is correctly linked to your Airtable base and 'Tasks' table. Map the required fields. - Google Calendar Integration: Configure the
Create Eventtool with your Google Calendar credentials. - Gmail Integration: Set up the
Notify Client About Taskstool with your Gmail credentials for sending summaries and tasks. - Trigger: Trigger the workflow by sending a transcript payload to the configured webhook.
Apps Used
Workflow JSON
{
"id": "3d0650aa-1b1e-4a82-980c-de1a7d20bdb5",
"name": "Automate Transcript Analysis: Create Airtable Tasks and Schedule Google Calendar Events",
"nodes": 0,
"category": "AI & Automation",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 3d0650aa-1b1e...
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DevOps_Master_X
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Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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