Seamlessly Sync Google Calendar Events to Outlook
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Automate the synchronization of your Google Calendar events to your Outlook calendar. This workflow ensures your appointments are always up-to-date across both platforms, whether events are created, updated, or cancelled.
About This Workflow
This n8n workflow provides a robust solution for bridging the gap between Google Calendar and Microsoft Outlook. It automatically detects new events created in your Google Calendar and creates corresponding entries in your Outlook calendar, complete with all relevant details like subject, description, and time. Crucially, it also handles event cancellations by detecting when an event is removed from Google Calendar, locating the corresponding event in Outlook, and subsequently deleting it. A notification email is sent to confirm the cancellation. This ensures your Outlook calendar accurately reflects your Google Calendar, preventing scheduling conflicts and saving valuable time spent on manual updates.
Key Features
- Real-time Event Creation: New Google Calendar events are instantly replicated in Outlook.
- Automatic Cancellation Handling: Events deleted in Google Calendar are removed from Outlook.
- Detailed Event Transfer: Includes event subject, description, start, and end times.
- Customizable Event Titles: Prefix new Outlook events for easy identification.
- Cancellation Confirmation: Receive an email when an event is cancelled in Outlook.
How To Use
- Configure Google Calendar Trigger: Connect your Google Calendar account and select the calendar to monitor. Choose to trigger on
eventCreated. - Configure Outlook Event Creation: Connect your Microsoft Outlook account. Map the fields from your Google Calendar trigger (e.g.,
{{ $json.summary }},{{ $json.description }},{{ $json.start }},{{ $json.end }}) to the corresponding Outlook event parameters. Specify your Outlook Calendar ID. - Configure Google Calendar Cancellation Trigger: Add another
googleCalendarTriggerand settriggerOntoeventCancelledfor the same calendar. - Configure Outlook Get Event to Cancel: Connect your Outlook account. Use a filter to find the event in Outlook that matches the cancelled Google Calendar event's subject (e.g.,
contains(subject, '{{ $json.summary }}')). Specify your Outlook Calendar ID. - Configure Outlook Delete Event: Connect your Outlook account. Use the
eventIdfrom the previous step to delete the matched event from your Outlook Calendar. - Configure Outlook Send Email: Connect your Outlook account. Set up an email to be sent upon event cancellation, confirming the action. Configure the subject and body to include relevant details from the cancelled event.
Apps Used
Workflow JSON
{
"id": "533e794f-b5c8-49de-9a0f-a1cc50ccfc36",
"name": "Seamlessly Sync Google Calendar Events to Outlook",
"nodes": 26,
"category": "Personal",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 533e794f-b5c8...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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