Google Calendar to Zoom Meeting Automation

Name: Google Calendar to Zoom Meeting Automation
Rating: 5 (5 reviews)
Author: Free N8N

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Automationautomationgoogle calendarmeetingschedulingzoom

Automatically create Zoom meetings for eligible events from Google Calendar.

About This Workflow

This workflow automates the creation of Zoom meetings based on events in your Google Calendar. It is designed to filter out specific types of events, such as existing Zoom meetings, in-person meetings, signal meetings, and canceled events, ensuring that only relevant calendar entries trigger a new Zoom meeting.

Key Features

Scheduled Execution: Triggers daily at 7 AM using a Cron node.
Google Calendar Integration: Fetches events from a specified Google Calendar using the googleCalendar node.
Event Filtering: Utilizes an if node to exclude events based on keywords in the summary (e.g., "signal", "minute meeting", "in person") and transparency status (e.g., "transparent").
Dynamic Zoom Meeting Creation: Creates Zoom meetings for filtered events using the zoom node.
Automatic Duration Calculation: Calculates the meeting duration in minutes based on the start and end times of the Google Calendar event.
Timezone Awareness: Preserves the original timezone of the Google Calendar event for Zoom.
Dynamic Topic: Sets the Zoom meeting topic to "Meeting with [Event Summary]".

How To Use

Trigger: The workflow is initiated daily by the Cron Once a Day node at 7 AM. It can also be manually triggered via the On clicking 'execute' node for testing.
Date & Time Calculation: The Date & Time node calculates a future date (12 hours from execution) to set as the timeMax for fetching Google Calendar events. The timeMin is set to the current time.
Google Calendar Fetch: The Google Calendar node retrieves events from your specified calendar (REPLACE_WITH_CALENDAR_ID). Ensure you replace this placeholder with your actual Google Calendar ID.
Event Filtering: The IF Zoom meeting node applies several conditions to filter the fetched events:
- Excludes events with "transparent" in their transparency field.
- Excludes events with "signal" in their summary field.
- Excludes events with "minute meeting" in their summary field.
- Excludes events with "in person" in their summary field.
Zoom Meeting Creation: For events that pass the filter, the Zoom node creates a new Zoom meeting:
- Topic: Dynamically set to "Meeting with " followed by the Google Calendar event's summary.
- Duration: Calculated based on the difference between the event's end and start times in minutes.
- Start Time: Set to the event's dateTime.
- Time Zone: Inherited from the event's timeZone.
- Authentication: Requires OAuth2 credentials for Zoom.
Credentials: Ensure you have configured the OAuth2 credentials for both Google Calendar and Zoom in n8n.

Apps Used

automation

google calendar

meeting

scheduling

zoom

Workflow JSON

{
  "id": "054a410f-ffd6-4c0e-88ce-89f8e6702cce",
  "name": "Google Calendar to Zoom Meeting Automation",
  "nodes": 9,
  "category": "Automation",
  "status": "active",
  "version": "1.0.0"
}

Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.