Automate Google Drive File Sharing and Airtable Logging
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Streamline your file management by automatically sharing new Google Drive files via email and logging their metadata directly into Airtable. This workflow ensures efficient collaboration and centralized data tracking.
About This Workflow
This powerful workflow automates the process of managing files stored in Google Drive. Upon detecting a new file in a designated folder, it immediately shares the file with a specified recipient via email. Simultaneously, it captures crucial file metadata, including the file ID, name, creation time, and modification time, and logs this information into your Airtable base. This integration eliminates manual data entry, reduces the risk of errors, and provides a comprehensive audit trail of your shared files, enhancing productivity and data integrity.
Key Features
- Automatic File Detection: Triggers workflows upon new file creation in Google Drive.
- Seamless Email Sharing: Instantly shares files with pre-defined recipients.
- Airtable Data Logging: Logs key file metadata for robust tracking.
- Customizable Folder Watching: Specify the exact Google Drive folder to monitor.
- Effortless Integration: Connects Google Drive and Airtable with minimal setup.
How To Use
- Configure Google Drive Trigger: Connect your Google Drive account and select the specific folder to monitor for new files. Set the trigger event to
fileCreatedand choose a polling interval (e.g., every minute). - Set Up Email Sharing: In the 'Share File with Recipient' node, specify the
fileIdto be shared and enter theemailAddressof the recipient. Configure any additional sharing permissions as needed. - Connect Airtable: Authenticate your Airtable account and select the target
baseandtablewhere you want to log the file metadata. - Map File Metadata: In the Airtable node, define the columns you wish to populate. Use expressions to pull data dynamically from the Google Drive trigger (e.g.,
={{ $('Google Drive').item.json.name }}) and the email sharing node (e.g.,={{ $json.id }}). - Activate Workflow: Ensure the workflow is enabled and running to start automating your file management processes.
Apps Used
Workflow JSON
{
"id": "baf0198e-cfcb-437e-b378-dcdb876ab53f",
"name": "Automate Google Drive File Sharing and Airtable Logging",
"nodes": 23,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: baf0198e-cfcb...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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