Intelligent Gmail Labeling: AI-Powered Email Categorization
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Automate your Gmail inbox organization with this n8n workflow. It leverages OpenAI to intelligently categorize incoming emails based on content intent, applying relevant labels like 'Quotation', 'Inquiry', or 'Project progress' for effortless management.
About This Workflow
Tired of a cluttered Gmail inbox? This n8n workflow revolutionizes email management by integrating with OpenAI to analyze the content of your incoming messages. It automatically assigns predefined labels such as "Quotation," "Project progress," "Inquiry," and "Notification" based on the email's intent. This intelligent categorization saves you valuable time, improves focus on important communications, and ensures your inbox remains perfectly organized without manual effort. Streamline your workflow and boost productivity with AI-driven email sorting.
Key Features
- AI-Powered Content Analysis: Utilizes OpenAI to understand the intent and context of each email.
- Automated Label Assignment: Dynamically applies predefined Gmail labels based on AI categorization.
- Customizable Labeling Rules: Easily define and manage the labels your workflow should use.
- Seamless Gmail Integration: Connects directly to your Gmail account for real-time processing.
- Boosted Inbox Efficiency: Significantly reduces manual sorting time and improves message prioritization.
How To Use
- Gmail Trigger: Configure the
Gmail triggernode to watch for new emails in your inbox. - Get Message Content: Use the
Get message contentnode to retrieve the full text of incoming emails. - Assign Labels for Message: Connect the email content to the
Assign labels for messagenode. Here, you'll define your prompt for OpenAI, specifying the labels you want to use (e.g., Quotation, Inquiry, Project progress, Notification) and instructing it to return labels in JSON format. - JSON Parser: The
JSON Parsernode will interpret the JSON output from OpenAI, extracting the identified labels. - Set Label Values: The
Set label valuesnode prepares the extracted labels for use. - Get All Labels: This node fetches all existing labels from your Gmail account.
- Split Out Assigned Labels: The
Split out assigned labelsnode prepares your predicted labels for matching. - Merge Corresponding Labels: This node merges your predicted labels with your actual Gmail labels to find the correct label IDs.
- Aggregate Label IDs: The
Aggregate label IDsnode collects the IDs of the matching Gmail labels. - Add Labels to Message: Finally, the
Add labels to messagenode applies the aggregated label IDs to the original email in your Gmail inbox.
Apps Used
Workflow JSON
{
"id": "6f80a2a1-d0ad-4d3e-ba6c-c15bae276f6c",
"name": "Intelligent Gmail Labeling: AI-Powered Email Categorization",
"nodes": 21,
"category": "Marketing",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 6f80a2a1-d0ad...
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