Microsoft Outlook AI Email Assistant

Name: Microsoft Outlook AI Email Assistant
Rating: 5 (5 reviews)
Author: Free N8N

Intermediate

18 nodes connected

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Free N8N Temples

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23 downloads

AI & Automationaiautomationcategorizationemailgpt4outlookprioritization

Automates email categorization, prioritization, and rule-based actions using AI.

About This Workflow

This workflow acts as an intelligent assistant for your Microsoft Outlook emails. It fetches unread, uncategorized emails, sanitizes their content, and then uses an OpenAI language model (GPT-4o) to analyze and categorize them based on predefined rules and contact information. It can set categories, assign importance, and trigger further actions based on the AI's analysis.

Key Features

Automated Email Fetching: Retrieves emails from Outlook based on specific filters (not flagged, no categories).
Content Sanitization: Cleans email bodies by removing HTML and other irrelevant formatting.
AI-Powered Categorization: Leverages OpenAI's GPT-4o model to classify emails into predefined categories and subcategories.
Dynamic Contact Integration: Integrates with external sources (Monday.com, Airtable) to fetch contact information for enhanced context.
Rule-Based Actions: Can apply categories and set email importance (e.g., 'High') based on AI analysis.
Structured Output: Generates structured JSON output for each email, including ID, subject, category, subcategory, and analysis reasoning.
Customizable Rules & Categories: Allows users to define their own rules, categories, and contact lists in Airtable.

How To Use

Connect Microsoft Outlook: Authenticate your Microsoft 365 account to access your emails.
Configure Airtable Sources: Update the 'Contacts', 'Categories', 'Rules', and 'Delete Rules' Airtable bases with your specific data.
Define AI Prompt: Customize the system message and prompt in the 'AI: Analyse Email' node to refine categorization logic and desired output format.
Set Triggers: Configure the 'Check Mail Schedule Trigger' (currently disabled) to run the workflow at desired intervals. The 'Update Contacts Schedule Trigger' is set to run but its actions are not fully detailed in the provided snippet.
Monitor and Refine: Review the workflow's output and adjust Airtable configurations or AI prompts as needed.

Apps Used

automation

categorization

gpt4

outlook

prioritization

Workflow JSON

{
  "id": "c80703bc-d3d4-4f72-b812-73d1ef4d33f2",
  "name": "Microsoft Outlook AI Email Assistant",
  "nodes": 18,
  "category": "AI & Automation",
  "status": "active",
  "version": "1.0.0"
}

Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.