Microsoft Outlook AI Email Assistant for Automated Categorization
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Automate the categorization of your Outlook emails using AI. This workflow fetches unread, uncategorized emails, uses OpenAI to analyze and assign categories, and updates the email, streamlining inbox management.
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About This Workflow
Overview
This n8n workflow acts as an intelligent email assistant for Microsoft Outlook. It automatically fetches new, uncategorized emails from your Outlook inbox, leverages OpenAI's language model to analyze their content, and assigns predefined categories. This significantly reduces manual sorting time and ensures emails are efficiently organized based on their content and importance.
Key Features
- Fetches unread and uncategorized emails from Microsoft Outlook.
- Utilizes OpenAI's advanced AI models (e.g., GPT-4o) for email content analysis and categorization.
- Supports custom categorization rules and contact-based matching.
- Allows for setting email importance to 'High' for actionable items.
- Updates Outlook emails with assigned categories and optional subcategories.
- Includes detailed instructions for setting up categories and rules via Airtable (or similar data sources).
How To Use
- Configure Outlook Credentials: Set up your Microsoft Outlook OAuth2 credentials in n8n.
- Configure OpenAI Credentials: Connect your OpenAI API key to n8n.
- Define Categories and Rules: Use the
Sticky Note12node to guide you on how to set up your categories, rules, contacts, and delete rules, potentially using external data sources like Airtable. - Set Outlook Filters: Configure the
Microsoft Outlook23node with the appropriate filters to fetch only relevant, unflagged, and uncategorized emails. - Customize AI Prompt: Adjust the system message and prompt in the
AI: Analyse Emailnode to refine how the AI categorizes emails based on your specific needs and defined categories. - Map Output: Ensure the
Structured Output Parseris correctly configured to extractid,subject,category,subCategory, andanalysisfrom the AI's response. - Update Outlook: Configure the
Set Categorynode to apply the AI-determined category to the fetched email. - Conditional Actions: Use the
Ifnode to trigger further actions (like setting importance to 'High' withSet Importance) based on thesubCategoryassigned by the AI.
Apps Used
Workflow JSON
{
"id": "0f802d17-15fe-426e-a4bd-b4498aa6cb2a",
"name": "Microsoft Outlook AI Email Assistant for Automated Categorization",
"nodes": 0,
"category": "Email Automation",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 0f802d17-15fe...
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