Smart Gmail Inbox Organizer
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Automatically categorize and manage your incoming Gmail emails with this intelligent n8n workflow. It applies labels, marks importance, and archives messages based on predefined rules, transforming your cluttered inbox into an organized hub.
About This Workflow
Tired of a chaotic Gmail inbox? This n8n workflow provides a powerful solution to automatically organize your emails as they arrive. It intelligently scans new emails, categorizing them into predefined groups like 'Work Emails,' 'Shopping Orders,' and 'Newsletters' by analyzing sender addresses and subject lines. Once categorized, the workflow applies specific Gmail labels (e.g., 'Work', 'Shopping', 'Newsletter') and executes further actions, such as marking important work emails or archiving newsletters. This automation ensures your inbox stays tidy, crucial communications are highlighted, and less important messages are moved out of the way, dramatically improving your email productivity and focus.
Key Features
- Automated email categorization based on sender and subject.
- Dynamic application of Gmail labels for an organized inbox.
- Ability to automatically mark important emails (e.g., work-related).
- Automatic archiving of less critical emails like newsletters.
- Real-time processing of new emails with a configurable trigger.
How To Use
- Gmail Trigger Node: Connect your Gmail account. The workflow is set to poll for new emails every minute by default.
- Categorize Email by Content Node:
- "Work Emails" output: Customize
conditionsto match your specific work email patterns (e.g., your company's email domain, or keywords like "report," "deadline"). - "Shopping Orders" output: Adjust
conditionsto include your preferred online retailers' email addresses or common keywords like "shipping confirmation" or "invoice." - "Newsletters" output: Refine
conditionsfor identifying newsletters or common 'no-reply' senders you wish to categorize.
- "Work Emails" output: Customize
- Gmail Action Nodes (Apply Labels, Mark Important, Archive):
- Ensure your Gmail account is connected to these nodes.
- Update the
labelIdsin the "Apply Work Label," "Apply Shopping Label," "Apply Newsletter Label," and "Archive Newsletter Email" nodes to match the exact names of the labels you want to use in your Gmail account (e.g., "My Company," "Online Purchases," "Daily Digests"). - The "Mark Work Email as Important" and "Archive Newsletter Email" nodes are pre-configured; adjust or remove if their actions are not desired.
Apps Used
Workflow JSON
{
"id": "bcea6590-7655-44ad-9b9f-f090c2e56d2b",
"name": "Smart Gmail Inbox Organizer",
"nodes": 7,
"category": "Personal",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: bcea6590-7655...
About the Author
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