Sync Todoist Tasks to Notion Database Automatically

Name: Sync Todoist Tasks to Notion Database Automatically
Rating: 5.0 (1 reviews)
Author: Free N8N

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ProductivityAutomationDatabaseNotionScheduleSyncTask ManagementTodoistWorkflow

Automate your workflow by syncing specific Todoist tasks to a Notion database. Save time and stay organized.

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About This Workflow

How it works

This workflow automates the synchronization of tasks from Todoist to a Notion database. It's triggered on a schedule (defaulting to every second, but should be adjusted for practical use). The Get all tasks with specific label node fetches tasks from Todoist that are tagged with 'send-to-notion'. These tasks are then added as new pages to a designated Notion database using the Add to Notion database node, capturing the task content and its original Todoist ID. Finally, the Replace label on task node updates the original Todoist task by changing its label to 'sent' and adding a direct link to the newly created Notion page in the task's description. This ensures no task is processed twice and provides a direct link back to Notion for easy reference.

Key Features

Scheduled task synchronization
Custom Todoist label filtering
Dynamic Notion page creation
Two-way linking for traceability
Task label update upon successful sync

How To Use

Configure Schedule: Adjust the On schedule node's interval to a suitable frequency (e.g., daily, hourly) instead of every second.
Set up Todoist Credentials: Ensure your Todoist account is connected via OAuth2 in the Get all tasks with specific label and Replace label on task nodes.
Define Todoist Label: Use a specific label (e.g., 'send-to-notion') in Todoist for tasks you want to sync.
Set up Notion Credentials: Connect your Notion account in the Add to Notion database node.
Specify Notion Database: Provide the databaseId for your target Notion database in the Add to Notion database node. The name 'My Todoist Tasks' and the ID 5a98bd24-dd2b-41a3-b7e2-3b8a9ee21d41 are placeholders.
Map Properties: Ensure the 'Todoist ID' property in your Notion database is set up to receive a number and map it correctly to parseInt($json.id).
Activate Workflow: Enable the workflow in n8n.

Apps Used

Automation

Database

Notion

Schedule

Sync

Task Management

Todoist

Workflow

Workflow JSON

{
  "id": "e354f96b-82d0-42a5-9327-bc7697ecddb5",
  "name": "Sync Todoist Tasks to Notion Database Automatically",
  "nodes": 0,
  "category": "Productivity",
  "status": "active",
  "version": "1.0.0"
}

Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.

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ID: e354f96b-82d0...

About the Author

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How it works

Configure Schedule: Adjust the On schedule node's interval to a suitable frequency (e.g., daily, hourly) instead of every second.
Set up Todoist Credentials: Ensure your Todoist account is connected via OAuth2 in the Get all tasks with specific label and Replace label on task nodes.
Define Todoist Label: Use a specific label (e.g., 'send-to-notion') in Todoist for tasks you want to sync.
Set up Notion Credentials: Connect your Notion account in the Add to Notion database node.
Specify Notion Database: Provide the databaseId for your target Notion database in the Add to Notion database node. The name 'My Todoist Tasks' and the ID 5a98bd24-dd2b-41a3-b7e2-3b8a9ee21d41 are placeholders.
Map Properties: Ensure the 'Todoist ID' property in your Notion database is set up to receive a number and map it correctly to parseInt($json.id).
Activate Workflow: Enable the workflow in n8n.

{ "id": "e354f96b-82d0-42a5-9327-bc7697ecddb5", "name": "Sync Todoist Tasks to Notion Database Automatically", "nodes": 0, "category": "Productivity", "status": "active", "version": "1.0.0" }