AI-Powered Email Automation with Approval Workflow
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Automate your email responses with intelligent AI summarization, context-aware replies, and a crucial human approval step. Streamline communication and ensure accuracy before sending.
About This Workflow
This n8n workflow revolutionizes email management by automating responses to incoming inquiries. It begins by fetching emails via IMAP, then leverages AI to summarize the content. A powerful AI agent, enhanced with a company knowledge base via Qdrant vector search, drafts a professional, concise reply. Before sending, the workflow requires a manual 'Yes/No' approval, ensuring quality control and preventing unintended responses. This automated yet controlled system is ideal for businesses seeking to efficiently manage customer communications while maintaining a human touch.
Key Features
- Intelligent Email Processing: Automatically fetches and processes incoming emails.
- AI-Powered Summarization & Response Generation: Condenses email content and drafts accurate, professional replies using advanced AI models.
- Knowledge Base Integration: Utilizes a Qdrant vector store to provide context-aware responses based on your company's information.
- Manual Approval Workflow: Includes a critical 'Yes/No' approval step to ensure the accuracy and appropriateness of all outgoing responses.
- Customizable Email Templates: Generates replies in HTML format, allowing for rich text and branding.
How To Use
- Configure Email Triggers: Set up the IMAP node to connect to your email inbox and specify the account details.
- Set up AI Models: Configure your chosen AI model nodes (e.g., DeepSeek R1, OpenAI) with your API credentials.
- Integrate Knowledge Base: Connect the Qdrant Vector Store node by providing your Qdrant API details and specifying the collection name (
COLLECTION). Ensure your vector database is populated with relevant company documents. - Define Email Writing Prompts: Customize the
Write emailnode's prompt and system message to align with your brand's tone and response requirements. Specify thegpt-4o-minimodel for response generation. - Implement Approval Mechanism: The
Approve?node is pre-configured to check for anapproveddata point. You will need to manually provide this input (e.g., through an n8n manual trigger or a separate approval interface) with atrueorfalsevalue. - Configure Email Sending: Set up the
Send Emailnode with your SMTP server details and specify the sender and receiver email addresses dynamically based on the incoming email.
Apps Used
Workflow JSON
{
"id": "d40b168f-eac4-427f-ad84-07ec22ee74d2",
"name": "AI-Powered Email Automation with Approval Workflow",
"nodes": 19,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: d40b168f-eac4...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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