Automate Your Email Workflow with AI-Powered Transcription and Responses
detail.loadingPreview
Streamline your email management by automatically transcribing audio messages and generating intelligent responses. This workflow leverages AI to process incoming emails, determine the need for a reply, and even draft email responses based on voice commands.
About This Workflow
This n8n workflow acts as your intelligent email assistant, integrating with Gmail, OpenAI, and Telegram to automate repetitive tasks. It starts by monitoring your Gmail inbox for new emails. If an email requires a response, it uses OpenAI to analyze the content and determine if a reply is necessary. For users interacting via Telegram, it can transcribe audio messages and use that transcription to draft email replies. This powerful automation saves you time, ensures prompt communication, and allows you to manage your inbox more efficiently, all while keeping you connected through your preferred messaging app.
Key Features
- AI-Powered Email Analysis: Utilizes OpenAI to intelligently assess incoming emails and determine if a response is needed.
- Voice-to-Email Transcription: Converts Telegram voice messages into text, enabling voice-driven email composition.
- Automated Email Drafting: Generates draft email replies based on transcribed voice messages and relevant email threads.
- Seamless Integration: Connects Gmail for email management, OpenAI for AI capabilities, and Telegram for user interaction.
- Customizable Triggers & Actions: Easily adapt the workflow to fit specific email filtering and response requirements.
How To Use
- Set up Credentials: Connect your Gmail, OpenAI, and Telegram accounts by providing the necessary API keys and OAuth credentials in their respective n8n nodes.
- Configure Gmail Trigger: In the 'New Email Received' node, set up filters to specify which emails should be processed by the workflow.
- Define OpenAI Logic: In the 'OpenAI Chat Model' node, configure your prompts and parameters to guide the AI's analysis of email content. Utilize the 'Structured Output Parser' to define the expected output format (e.g., a 'response' field).
- Integrate Telegram Interactions: Set up the 'Telegram Bot Message Received' trigger to listen for incoming messages. Use the 'Get Audio File' node to capture voice messages and the 'OpenAI' node (for audio transcription) to convert them to text.
- Map Email Drafting: In the 'Create Email Draft' node, define how the transcribed audio message and extracted email thread information will be used to construct the subject and body of the draft email.
- Configure Email Notifications: Use the 'Text Email' node to send notifications about processed emails or the need for further action.
- Implement Conditional Logic: Utilize the 'if' nodes ('In the Inbox?', 'Needs a response?') to control the flow of the workflow based on email labels or AI analysis results.
- Refine and Test: Thoroughly test the workflow with various email and voice message scenarios, adjusting node parameters and prompts as needed.
Apps Used
Workflow JSON
{
"id": "fa35f269-0e98-4310-98ea-944b85326092",
"name": "Automate Your Email Workflow with AI-Powered Transcription and Responses",
"nodes": 27,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: fa35f269-0e98...
About the Author
N8N_Community_Pick
Curator
Hand-picked high quality workflows from the global community.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.