Automated Gmail Organization with AI-Powered Labeling
detail.loadingPreview
Streamline your inbox with an AI that automatically categorizes your Gmail messages. This workflow intelligently labels incoming emails, creating new labels as needed, ensuring a perfectly organized inbox with minimal effort.
About This Workflow
This n8n workflow leverages the power of AI to bring unprecedented organization to your Gmail inbox. By intelligently analyzing the content, subject, sender, and keywords of each incoming email, the AI can either assign it to an existing Gmail label or, if no suitable label is found, create a new, contextually relevant label. It even offers the intelligence to remove less important labels like 'Reclame' (promotions/ads) from the inbox while keeping crucial communications visible. The process ensures new labels are created with logical structure, often as sub-labels under existing ones or a designated 'AI' category, maintaining a clean and hierarchical organization. This solution is designed to transform inbox chaos into organized efficiency, saving you valuable time and mental energy.
Key Features
- Intelligent Email Categorization: Automatically assigns incoming emails to the most relevant existing Gmail label.
- Dynamic Label Creation: Creates new, contextually appropriate labels when no existing label matches, maintaining organizational hierarchy.
- Smart Inbox Management: Intelligently removes less important labels (e.g., promotions) from the inbox while prioritizing important messages.
- AI-Powered Analysis: Utilizes AI to understand email content, subject, sender, and keywords for accurate labeling.
- Customizable Workflow: Designed to integrate seamlessly with your existing Gmail account and can be adapted to specific labeling needs.
How To Use
- Connect Your Gmail Account: Authorize n8n to access your Gmail account using OAuth2 credentials.
- Configure the Gmail Trigger: Set up the 'Gmail Trigger' node to poll your inbox for new emails every 5 minutes (or your preferred interval).
- Define AI Agent Instructions: Within the 'Gmail Labelling Agent' node, refine the system message to specify your desired labeling logic, including how to handle existing labels, sub-label creation, and the removal of less important labels. The provided instructions offer a solid starting point.
- Link Nodes: Ensure the output of the 'Gmail Trigger' flows into the 'Gmail Labelling Agent'. The agent will then use other Gmail tools (read labels, get message, add label, create label) to perform its tasks.
- Test and Iterate: Run the workflow with a few sample emails to observe its behavior. Adjust the AI agent's instructions and parameters as needed to achieve your desired organization.
Apps Used
Workflow JSON
{
"id": "65e96b6d-af13-41b6-b13a-164c60b8644a",
"name": "Automated Gmail Organization with AI-Powered Labeling",
"nodes": 18,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 65e96b6d-af13...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.