Automate Medical Appointments with AI Chatbot & Calendar Integration
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Streamline medical appointment booking with this n8n workflow. An AI chatbot handles patient inquiries, checks real-time calendar availability, and confirms bookings, ensuring efficient patient management and accurate scheduling.
About This Workflow
This n8n workflow empowers healthcare providers to automate their appointment scheduling process. Leveraging a powerful AI agent, it engages with patients via chat, gathers necessary information like name, phone number, and desired appointment time. The AI intelligently checks Dr. Hakim's Google Calendar for availability, respecting office hours and consultation durations, including breaks. It then confirms the slot with the patient before finalizing the booking in both Google Calendar and a Google Sheet for comprehensive record-keeping. Modifications and cancellations are also seamlessly managed, freeing up slots and updating schedules.
Key Features
- AI-Powered Chatbot: Intelligently handles patient inquiries and appointment requests.
- Real-time Calendar Integration: Seamlessly checks availability against Dr. Hakim's Google Calendar.
- Automated Booking & Confirmation: Confirms appointments with patients before finalizing and updating calendars.
- Data Synchronization: Updates Google Calendar and Google Sheets for complete record-keeping.
- Flexible Scheduling Rules: Adheres to office hours, consultation durations, and patient breaks.
How To Use
- Configure Chat Trigger: Set up the 'When chat message received' node to connect to your chat platform.
- AI Agent Setup: In the 'AI Agent' node, customize the
systemMessagewith your specific instructions, role, office hours, and booking process. Ensure the{{ $now }}variable is correctly formatted for date representation. - OpenAI Integration: Connect your OpenAI API credentials to the 'OpenAI Chat Model' node for AI processing.
- Memory Configuration: Link the 'Window Buffer Memory' node to your chat session using the provided
sessionIdfrom the trigger. - Google Calendar Tools: Authenticate your Google Calendar account for the 'Check Availability' and 'Creat event' nodes. Map the correct calendar ID and ensure the AI can correctly infer 'Start', 'End', 'Start_Time', and 'End_Time' from the chat conversation.
- Google Sheets Integration: Connect your Google Sheets account to the 'Add data' node. Configure the columns to match the data you want to record, ensuring the AI can correctly extract 'Nom_complet' and 'Date___heure_' from the conversation.
Apps Used
Workflow JSON
{
"id": "2db3ea77-6458-45b3-a9bd-377d5e7926fc",
"name": "Automate Medical Appointments with AI Chatbot & Calendar Integration",
"nodes": 20,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 2db3ea77-6458...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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