Automate Meeting Action Items with AI-Powered Workflow
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Transform your meeting transcripts into actionable tasks and client updates. This AI-powered n8n workflow automatically identifies tasks, assigns them, and notifies relevant parties, streamlining your project management and communication.
About This Workflow
This powerful n8n workflow leverages AI to intelligently process your meeting transcripts. It analyzes call summaries and identifies action items specifically for you. It then uses sophisticated tools to create tasks in your Airtable base, ensuring nothing falls through the cracks. Furthermore, the workflow automatically crafts and sends personalized emails to clients, summarizing the meeting and detailing their assigned tasks. This end-to-end automation significantly boosts productivity by reducing manual data entry and communication overhead, allowing you to focus on execution. The AI is configured to understand project-related discussions and act accordingly, making it an invaluable asset for project managers and team leads.
Key Features
- AI-Powered Transcript Analysis: Understands meeting context and identifies actionable items.
- Automated Task Creation: Seamlessly creates tasks in your Airtable base.
- Client Notification System: Informs clients of meeting summaries and their assigned tasks via email.
- Project Identification: Differentiates project-related discussions for targeted task creation.
- Google Meet Integration (Implicit): While not directly shown, the system is designed to handle meeting data, implying integration with call recording services.
How To Use
- Integrate Your Transcript Source: Ensure your meeting transcripts are fed into the workflow (e.g., via Firefiles as implied).
- Configure AI Agent: Set up the
@n8n/n8n-nodes-langchain.agentnode with your OpenAI API credentials and define the system prompt, including your name and email address. - Set Up Task Creation: Connect the
Create Taskstool (n8n-nodes-langchain.toolWorkflow) to your specific workflow ID for task creation. Ensure the input schema is correctly defined for task details. - Link Airtable Integration: Configure the
n8n-nodes-base.airtablenode with your Airtable API credentials, base, and table. Map the AI-generated task fields to your Airtable columns. - Configure Email Notifications: Set up the
n8n-nodes-base.gmailToolnode with your Gmail credentials. Define thesendToandmessagefields to dynamically pull transcript summaries and participant action items. Crucially, ensure your email address is excluded from client notifications. - Trigger Workflow: Connect an
n8n-nodes-base.executeWorkflowTriggeror similar node to initiate the workflow upon receiving a new transcript.
Apps Used
Workflow JSON
{
"id": "8cd14f6d-a7f1-48ca-9e36-f1ca373db679",
"name": "Automate Meeting Action Items with AI-Powered Workflow",
"nodes": 10,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8cd14f6d-a7f1...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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