Automate Your Meeting Scheduling with AI
detail.loadingPreview
Streamline your appointment setting by automatically identifying meeting requests in your inbox. This workflow uses AI to analyze emails, check your calendar availability, and propose suitable meeting times, all without manual intervention.
About This Workflow
This n8n workflow revolutionizes how you manage incoming meeting requests. It begins by monitoring your Gmail inbox for new, unread emails. Leveraging the power of AI (GPT-4o-mini), it intelligently classifies emails to determine if they are appointment requests by analyzing the subject and body. Once an appointment request is identified, another AI model acts as your personal assistant. It reviews your Google Calendar for available slots, considering buffer times between existing meetings, and then drafts a personalized response to the sender, proposing specific times. Finally, it sends the reply via Gmail and marks the original email as read, ensuring your inbox stays organized and your schedule optimized.
Key Features
- AI-Powered Email Classification: Automatically detect appointment requests within your inbox using advanced AI models.
- Smart Calendar Integration: Seamlessly checks your Google Calendar for available time slots.
- Automated Response Generation: Crafts polite and informative replies with suggested meeting times.
- Intelligent Scheduling Logic: Ensures appropriate buffer times between appointments for efficient scheduling.
- Gmail Automation: Triggers on new emails, sends replies, and marks messages as read.
How To Use
- Connect Gmail: Authenticate your Gmail account to trigger the workflow with new emails and send replies.
- Configure OpenAI: Set up your OpenAI API credentials to enable AI classification and response generation. Select the desired model (e.g., GPT-4o-mini).
- Link Google Calendar: Authorize your Google Calendar account for availability checks and ensure the correct calendar ID is specified.
- Customize AI Prompts: Adjust the system messages for the OpenAI Chat Model and Agent nodes to fine-tune the AI's behavior and response style, including setting buffer times.
- Set Filters: Configure the Gmail Trigger node to monitor specific folders or criteria (e.g., unread emails).
- Review Connections: Ensure all nodes are connected correctly, especially the output of the AI nodes feeding into the reply and read status nodes.
Apps Used
Workflow JSON
{
"id": "2a286914-b8fc-495e-a583-c8fc37012ce8",
"name": "Automate Your Meeting Scheduling with AI",
"nodes": 15,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 2a286914-b8fc...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.