Automate PDF Archiving from Gmail to Google Drive with AI
detail.loadingPreview
Effortlessly organize your incoming PDFs by automatically filtering and uploading relevant documents from your Gmail inbox to a designated Google Drive folder using the power of OpenAI.
About This Workflow
Tired of manually sorting through email attachments? This powerful n8n workflow leverages OpenAI's intelligence to automate the process of identifying and archiving specific PDF files from your Gmail. Simply define a search term, and the workflow will scan incoming emails, extract PDF attachments, and use OpenAI to determine if they match your criteria. If a PDF is a match (e.g., an invoice, a payslip, or a contract), it's automatically uploaded to your specified Google Drive folder, keeping your digital life organized and accessible.
Key Features
- Intelligent PDF Identification: Utilizes OpenAI to accurately classify PDF content based on your custom search terms.
- Automated Email Attachment Handling: Seamlessly processes attachments from your Gmail inbox.
- Secure Cloud Storage: Directly uploads matched PDFs to your Google Drive for easy access and backup.
- Configurable Search Criteria: Easily adapt the workflow by changing the 'Match on' keyword to suit your needs.
- Error Handling: Includes basic checks to ensure only PDF files are processed.
How To Use
- Connect your Gmail and Google Drive accounts: Ensure you have set up the necessary OAuth2 credentials for both services in n8n.
- Configure the 'Configure' node:
- Set the
Match onparameter to the keyword you want OpenAI to look for in PDF attachments (e.g., 'invoice', 'payslip', 'contract'). - Provide the URL of your desired Google Drive folder in the
Google Drive folder to upload matched PDFsparameter.
- Set the
- Adjust OpenAI Parameters (Optional): Fine-tune
maxTokenSizeandreplyTokenSizein the 'OpenAI matches PDF textual content' node if needed, though defaults are usually sufficient. - Activate the Workflow: The workflow will automatically trigger on new incoming emails to your Gmail account.
Apps Used
Workflow JSON
{
"id": "35ec0be7-463e-499d-8a0b-5dc4228ced93",
"name": "Automate PDF Archiving from Gmail to Google Drive with AI",
"nodes": 7,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 35ec0be7-463e...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.