AI-Powered Gmail Smart Organizer & Auto-Labeler
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Automate your Gmail inbox organization with this n8n workflow, leveraging AI to intelligently categorize incoming emails, apply relevant labels, and even create new ones when needed, ensuring a perpetually tidy inbox.
About This Workflow
Tired of manually sifting through your inbox? This n8n workflow transforms your Gmail experience by introducing an intelligent AI agent that acts as your personal email assistant. Triggered automatically for every new email, it thoroughly analyzes content, sender, and subject. The agent then dynamically decides whether to apply an existing Gmail label, remove less important emails from your primary inbox, or, if no suitable category exists, smartly create a new label, even nesting it under an 'AI' parent label for pristine organization. It's a robust solution for anyone seeking to reclaim control over their email and boost productivity without writing a single line of code.
Key Features
- Intelligent Email Categorization: AI-driven analysis of email content, subject, and sender to identify the most relevant categories.
- Dynamic Label Management: Automatically assigns existing Gmail labels or creates new, structured labels on the fly when no match is found.
- Smart Inbox Decluttering: Removes promotional or less important emails from your main inbox by applying appropriate labels.
- Customizable Labeling Logic: The AI agent's instructions can be tailored to match your specific organizational preferences and label hierarchy.
- Automated & Hands-Free: Runs in the background, continuously organizing your inbox without manual intervention, saving you valuable time.
How To Use
- Connect Gmail: Configure the
Gmail Triggernode with your Gmail OAuth2 credentials to monitor incoming emails. Set the polling interval to your desired frequency (default is every 5 minutes). - Connect OpenAI: Set up the
OpenAI Chat Modelnode with your OpenAI API credentials. This powers the AI agent's intelligence. - Configure Gmail Tools: Ensure the various
Gmail Toolnodes (read labels, get message, add label, create label) are connected to the same Gmail OAuth2 credentials. These tools enable the AI to interact with your Gmail. - Customize AI Agent Logic: Review the
Gmail labelling agentnode's "Notes" and "System Message." Here, you can fine-tune the objective, labeling rules, and how new labels should be created (e.g., specific sub-labeling structures or parent labels). - Activate Workflow: Once all connections and configurations are complete, activate the workflow to begin automatic email categorization and organization.
Apps Used
Workflow JSON
{
"id": "b8579623-1d9a-4207-9cde-a824525071a2",
"name": "AI-Powered Gmail Smart Organizer & Auto-Labeler",
"nodes": 9,
"category": "Personal",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: b8579623-1d9a...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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