AI-Powered HR Application Screening & Automation
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Revolutionize your hiring process with this n8n workflow that automatically screens job applications. It extracts details from emails and attached resumes, evaluates candidates using AI, and sends personalized responses, saving HR teams valuable time.
About This Workflow
This comprehensive n8n workflow automates the entire initial phase of your recruitment process. It starts by monitoring a dedicated Gmail inbox for incoming job applications. Upon receiving an application, it intelligently extracts relevant information from the email body and any attached PDF resumes, leveraging LlamaIndex for robust document parsing. The extracted data is then fed into OpenAI, which evaluates the candidate against predefined job criteria. Based on the AI's assessment, the workflow automatically branches to send either an acceptance or rejection email, streamlining communication and ensuring a swift candidate experience. This not only significantly reduces manual screening effort but also ensures consistent and objective evaluations.
Key Features
- Gmail Triggered Applications: Automatically initiates the workflow upon receiving new job applications in a specified Gmail inbox.
- Intelligent PDF Resume Parsing: Utilizes LlamaIndex to extract key information from attached resumes, handling various formats and content, with built-in status checks and delays for asynchronous processing.
- AI-Powered Candidate Evaluation: Leverages OpenAI to critically assess candidate profiles against detailed job criteria, providing objective insights and readiness to hire scores.
- Automated Communication: Sends personalized acceptance or rejection emails based on the AI's evaluation, improving candidate experience and HR efficiency.
- Robust Conditional Logic & Data Cleaning: Includes checks for subject validity, PDF attachments, parsing success, and a markdown cleaning step to ensure high-quality data for AI processing.
- Optional Candidate Status Tracking: Ready for integration with Google Sheets (currently disabled) to update candidate statuses in real-time.
How To Use
- Connect Gmail: Configure the
Gmail Triggernode to monitor the inbox where you receive job applications. - Define Job Criteria: Use the
Set Job Criteria Textnode to clearly outline the requirements and qualifications for the position you are hiring for. - LlamaIndex & OpenAI Setup: Provide API keys and credentials for both LlamaIndex (for PDF parsing via HTTP Request nodes) and OpenAI (for candidate evaluation) within their respective nodes.
- Customize Email Templates: Adjust the content of the
Send AcceptanceandSend RejectionGmail nodes to match your brand's voice and include relevant details. - Review Logic: Ensure the
Check Subject ValidityandFinal Decision Checknodes' conditions align with your specific hiring thresholds and email subject patterns. - Activate Google Sheets (Optional): Enable the
Update Candidate Status on Google Sheetsnode and configure it to log outcomes to your desired spreadsheet for comprehensive tracking.
Apps Used
Workflow JSON
{
"id": "71e53e4e-e509-4218-801e-fc636c7c1f44",
"name": "AI-Powered HR Application Screening & Automation",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 71e53e4e-e509...
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