AI-Powered Interview Scheduling Automation
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Automate your interview scheduling from Google Sheets to Google Calendar with AI-powered personalized email invitations. This workflow streamlines the hiring process by automatically finding the next available slot and crafting tailored communication, saving significant time and effort.
About This Workflow
This robust n8n workflow revolutionizes your interview scheduling process, transforming a multi-step manual task into a seamless automated journey. It starts by monitoring your designated "Hiring Prospects" Google Sheet for new entries, acting as the trigger for a new interview request. Once triggered, a clever code snippet calculates the next available Monday, Wednesday, or Friday 3 PM slot, ensuring you never double-book or manually search for openings. An interview event is then automatically created in your Google Calendar. Crucially, leveraging the power of Azure OpenAI's GPT-4o, the workflow generates a highly personalized interview invitation email, incorporating candidate details and the calendar link. Finally, this tailored email is sent directly via Gmail, providing a professional and efficient experience for both candidates and recruiters.
Key Features
- Automated Candidate Onboarding: Instantly trigger interview scheduling from new entries in your Google Sheets.
- Smart Slot Allocation: Automatically finds and books the next available interview slot (Monday, Wednesday, Friday at 3 PM), eliminating manual calendar checks.
- AI-Enhanced Personalization: Utilizes Azure OpenAI's GPT-4o to craft unique, engaging interview invitation emails for each candidate.
- Seamless Calendar Integration: Automatically creates Google Calendar events with all necessary details and links.
- Professional Communication: Delivers personalized interview invitations directly to candidates' inboxes via Gmail.
How To Use
- Google Sheets Trigger:
- Connect your Google Sheets account.
- Select your "Hiring Prospects" spreadsheet and the specific sheet where new candidate data will be added.
- Code Node:
- This node is pre-configured to calculate the next Monday, Wednesday, or Friday 3 PM slot.
- Optional: Customize the
jsCodeif you need different fixed interview days or times.
- Google Calendar:
- Connect your Google Calendar account.
- Choose the calendar where the interview events should be created (e.g., your professional calendar).
- Azure OpenAI Chat Model & Basic LLM Chain:
- Connect your Azure OpenAI account.
- The
Basic LLM Chainnode's prompt is set to generate a personalized interview email. - Optional: Adjust the prompt within the
Basic LLM Chainto refine the tone, length, or content of the invitation emails.
- Gmail:
- Connect your Gmail account.
- This account will be used to send the personalized interview invitations to candidates.
Apps Used
Workflow JSON
{
"id": "2c546d22-0171-438e-87fe-79ebd57dfa3c",
"name": "AI-Powered Interview Scheduling Automation",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 2c546d22-0171...
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