AI-Powered Outlook Email Auto-Categorizer
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Automatically sort and categorize your Microsoft Outlook emails using the power of AI. This workflow leverages an Ollama chat model to intelligently assign categories and move emails to designated folders like Junk, Receipts, or Community, significantly boosting your inbox productivity.
About This Workflow
Revolutionize your email management with this intelligent n8n workflow designed to bring AI-powered automation to your Microsoft Outlook inbox. Say goodbye to manual sorting! This solution integrates the robust Ollama AI chat model (specifically qwen2.5:14b) to analyze your incoming emails, extract key information, and classify them into predefined categories and subcategories. Once an email is categorized, the workflow automatically updates its Outlook categories and moves it to the appropriate folder, such as 'Junk Email,' 'Receipt,' or 'Community.' Built by Wayne Simpson at nocodecreative.io, this workflow is a game-changer for anyone looking to streamline their email workflow and achieve an effortlessly organized inbox.
Watch Set Up Video 👇
Key Features
- AI-Driven Email Classification: Leverages the Ollama
qwen2.5:14bmodel for advanced, intelligent email content analysis and categorization. - Automatic Outlook Category Assignment: Dynamically applies AI-generated categories and subcategories directly to your Outlook emails.
- Smart Email Folder Movement: Automatically moves emails to specific Outlook folders (e.g., Junk Email, Receipt, Community) based on AI classification.
- Improved Inbox Management: Reduces manual sorting time and ensures your inbox remains organized and clutter-free.
- Scalable Automation: Processes emails efficiently, whether triggered manually or integrated into a scheduled automation.
How To Use
- Deploy Ollama: Ensure you have an Ollama server running with the
qwen2.5:14bmodel installed and accessible to your n8n instance. - Configure Outlook Credentials: Provide your Microsoft Outlook account credentials within the n8n Outlook nodes to grant access.
- Define AI Prompt & Categories: Customize the prompt within the
Ollama Chat Modelnode to guide the AI on how to categorize your emails (e.g., identify keywords for 'Receipts', 'Junk', 'Community') and the desired output format for categories and subcategories. - Map AI Output to Outlook Actions: Review the expressions in the Outlook
UpdateandMovenodes to ensure they correctly pull thecategoryandsubCategoryfrom the AI's output and map them to your Outlook's categories and target folder IDs. - Set Up Trigger: This workflow uses a manual trigger. For continuous automation, replace
When clicking ‘Test workflow’with anOutlook Email Triggernode to process new emails automatically, or schedule it to run periodically.
Apps Used
Workflow JSON
{
"id": "68d80457-d19c-4647-b0cb-8c2a01268c59",
"name": "AI-Powered Outlook Email Auto-Categorizer",
"nodes": 13,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 68d80457-d19c...
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