AI-Powered Outlook Email Organizer
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This n8n workflow transforms your Microsoft Outlook inbox into an intelligent assistant, automatically fetching and categorizing emails using advanced AI (GPT-4o). It streamlines your email management by applying dynamic rules, setting categories, and even flagging important messages for action.
About This Workflow
This powerful n8n workflow leverages the cutting-edge capabilities of GPT-4o to bring intelligent automation to your Microsoft Outlook inbox. Say goodbye to manual email sorting. The workflow automatically identifies unflagged and uncategorized emails, processes their content, and applies relevant categories. It integrates dynamic rules and contact information, allowing the AI to make informed decisions. Beyond just categorization, it can also automatically elevate the importance of emails requiring immediate attention, ensuring you never miss a critical message. Experience a cleaner, more organized, and highly responsive email workflow.
Key Features
- Smart Email Categorization: Automatically categorizes incoming Outlook emails using advanced OpenAI GPT-4o analysis.
- Dynamic Rule Application: Incorporates customizable rules, categories, and contact information (e.g., from Airtable, as suggested by sticky notes) for intelligent, context-aware processing.
- Automated Priority Flagging: Identifies and sets high importance for emails requiring immediate action, ensuring critical tasks are highlighted.
- Seamless Outlook Integration: Directly fetches emails and updates categories/importance within your Microsoft Outlook account.
- Content Sanitization: Preprocesses email bodies by removing HTML and irrelevant information for cleaner AI analysis.
How To Use
- Set up Credentials: Ensure you have valid credentials for your Microsoft Outlook account and OpenAI API (GPT-4o).
- Configure Outlook Email Source: In the "Microsoft Outlook23" node, adjust the folder to include and review the filters (
flag/flagStatus eq 'notFlagged' and not categories/any()) to match your needs. - Define Rules & Categories: Update the nodes responsible for "Get Rules & Categories" (e.g., existing Airtable nodes or similar data sources you choose) to reflect your desired categorization logic, contacts, and deletion rules.
- Customize AI Prompt: Review and modify the prompt in the "AI: Analyse Email" node to refine how the AI categorizes your emails.
- Adjust Importance Logic: If desired, modify the "If" node condition (
subCategory == 'Action') to change when emails are marked as "High" importance. - Activate Workflow: Set up a trigger (e.g., a schedule or webhook) to run this workflow periodically or on new email arrival.
Apps Used
Workflow JSON
{
"id": "c4cc255e-4d77-4141-9877-8461831a7fec",
"name": "AI-Powered Outlook Email Organizer",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: c4cc255e-4d77...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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