Automate Shipment Data Entry from Gmail to Google Sheets with AI
detail.loadingPreview
Streamline your logistics operations by automatically extracting crucial shipment details from incoming emails and organizing them in Google Sheets. This workflow leverages AI to intelligently parse unstructured email content, saving you time and reducing manual errors.
About This Workflow
Tired of manually sifting through emails to find shipment information? This n8n workflow revolutionizes your logistics data management. It automatically monitors your Gmail inbox for new emails, intelligently extracts key shipment details like shipment numbers, pickup and delivery locations, addresses, expected times, and temperature control requirements using an advanced AI agent. The parsed data is then neatly organized into a Google Sheet, providing a centralized and easily accessible record of all your logistics operations. This ensures critical information is always at your fingertips, enabling faster decision-making and improved operational efficiency.
Key Features
- Intelligent Email Parsing: AI-powered agent extracts structured logistics data from unstructured email content.
- Automated Data Capture: Monitors Gmail for new emails and processes them automatically.
- Seamless Google Sheets Integration: Automatically logs extracted data into a designated Google Sheet.
- Configurable Data Extraction: Define specific fields to extract, ensuring you capture what's most important.
- Real-time Updates: Data is updated in your Google Sheet as soon as it's processed.
How To Use
- Configure Gmail Trigger: Connect your Gmail account and set up filters to capture relevant shipment request emails. Ensure it's set to poll at your desired frequency (e.g., every minute).
- Set Up AI Agent Parser: Define the
systemMessagefor the AI agent, instructing it to act as a logistics assistant and extract specific fields into a JSON format as outlined in the schema. - Configure Structured Output Parser: Provide a
jsonSchemaExamplethat matches the expected output structure of your AI agent. This ensures the AI's output is correctly formatted. - Connect to Google Sheets: Authorize access to your Google account and specify the target Google Sheet and worksheet where you want to store the extracted shipment data. Map the fields from the AI agent's output to your Google Sheet columns.
Apps Used
Workflow JSON
{
"id": "42d63a21-efee-40a3-a30f-70e10d56d5c2",
"name": "Automate Shipment Data Entry from Gmail to Google Sheets with AI",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 42d63a21-efee...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Google Sheets to Icypeas: Automated Bulk Domain Scanning
This workflow streamlines the process of performing bulk domain scans by integrating your Google Sheets data directly with the Icypeas platform. Automate the submission of company names from your spreadsheet to Icypeas for comprehensive domain information, saving valuable time and effort.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.