AI-Powered Smart Assistant for Email Appointment Scheduling
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Automatically screen your incoming Gmail for appointment requests and respond intelligently. This n8n workflow leverages AI to classify emails, check your Google Calendar availability, and draft personalized replies, saving you valuable time and ensuring no booking opportunity is missed.
About This Workflow
Tired of manually sifting through your inbox for meeting requests? This n8n workflow transforms your Gmail into an intelligent scheduling assistant. It automatically monitors unread emails, using a powerful LLM (GPT-4) to discern if an email is an appointment request. If confirmed, it consults your Google Calendar in real-time to fetch your current availability. Finally, it employs another AI model to craft a polite, context-aware response, suggesting suitable times or politely declining based on your schedule. Streamline your scheduling, enhance productivity, and maintain a professional communication flow effortlessly.
Key Features
- Intelligent Email Classification: Automatically identifies appointment requests in incoming Gmail using advanced AI (GPT-4).
- Real-time Calendar Integration: Seamlessly connects with Google Calendar to retrieve your up-to-date availability.
- AI-Powered Response Generation: Crafts personalized and contextually appropriate email replies based on calendar data and email content.
- Automated Workflow Trigger: Activates instantly upon receiving new unread emails, ensuring timely responses.
- Configurable LLM Temperature: Fine-tune AI response creativity for both classification (temperature 0.1) and email composition (temperature 0) for precise control.
How To Use
- Gmail Trigger Configuration: Connect your Gmail account to the
Gmail Triggernode and ensure it's set to monitor 'unread' emails. - OpenAI Credentials: Provide your OpenAI API key by configuring the
OpenAi accountcredential for bothChat OpenAInodes and theClassify appointmentnode. - Google Calendar Credentials: Authenticate your Google Calendar account in the
Google Calendarnode. - Calendar Configuration: In the
Google Calendarnode, specify the calendar (e.g., your email address) from which to fetch availability. - Workflow Tool Self-Reference: The
Workflow Toolnode (namedCalendar_Availability) is pre-configured to call a part of this same workflow to fetch calendar availability dynamically. No specific workflow ID change is typically needed for this self-referential setup.
Apps Used
Workflow JSON
{
"id": "5ed8e02d-e917-416b-a227-6f78790096b6",
"name": "AI-Powered Smart Assistant for Email Appointment Scheduling",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 5ed8e02d-e917...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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