AI-Powered Smart Availability Scheduler
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Automate the discovery of available 30-minute meeting slots and wide open ranges for your customers. This workflow intelligently processes existing appointments, adheres to predefined work hours and time zones, and is ideal for integration with AI assistants or customer-facing booking systems.
About This Workflow
This n8n workflow is designed to streamline appointment scheduling by automatically calculating and presenting available time slots. It's perfectly suited for integrating with AI agents or customer service platforms, processing incoming requests to identify open 30-minute intervals within a standard workday (9 AM - 6 PM CST, excluding weekends). The workflow not only lists precise start times but also highlights 'wide open ranges' of consecutive slots, offering greater flexibility. By automating these complex calculations, it helps businesses provide immediate, accurate, and relevant scheduling options, enhancing efficiency and customer satisfaction.
Key Features
- AI/LLM-Ready Input Processing: Seamlessly extracts crucial data like
starttime,endtime, andcustomer.numberfrom AI tool calls or similar structured inputs. - Intelligent Availability Calculation: Automatically determines all 30-minute available slots within defined work hours (09:00-18:00 CST) by analyzing existing appointments.
- Workday & Weekend Filtering: Ensures availability is only presented for workdays by intelligently excluding Saturdays and Sundays.
- Wide Open Range Identification: Clearly pinpoints and presents contiguous blocks of multiple 30-minute slots for easier bulk scheduling.
- Human-Readable Output: Formats available times and ranges into a clean, plaintext output ready for immediate use or integration with other communication channels.
How To Use
- Input Arguments Node (
Input Arguments): This node sets the defaulttimeZonetoAmerica/Chicagoand dynamically extractsendtime,starttime, andcustomer.numberfrom your incoming JSON ($json.body). Ensure your triggering system (e.g., an AI agent) provides this data in the specified path. - Provide Existing Meetings (Implicit): Before
Format response, your workflow must have a node (not shown in this snippet) that retrieves existing meetings or events. Each meeting item should ideally havestartandendproperties for the availability calculation. - Customize Availability Logic (
Available Start Times & Ranges): Within the JavaScript code, adjustWORKDAY_START,WORKDAY_END, andSLOT_DURATIONconstants to align with your organization's specific work hours and desired meeting slot length. This is where the core logic for calculating availability resides. - Integrate Output: The
availableTimesoutput from theAvailable Start Times & Rangesnode is a formatted plaintext string. Connect this to subsequent nodes to, for example, send an email, update a CRM, or return the information to an AI assistant. - Flatten Slots (Contextual): The
Flatten Slotsnode is designed to consolidate slot data grouped by date into a single array. If you have an external calendar API response structured this way, you can feed it into this node. (Note: In this specific snippet, it's not directly processing the output of the preceding node, so its usage is contextual to a broader workflow.)
Apps Used
Workflow JSON
{
"id": "35e0d1e5-d3f0-4c8c-a704-a127a5807ea8",
"name": "AI-Powered Smart Availability Scheduler",
"nodes": 14,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 35e0d1e5-d3f0...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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