Automate Project Setup with AI-Powered Folder and Notification Bot
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Streamline your project initiation process with this AI-driven bot. It intelligently creates project folders in Dropbox and handles team notifications via Slack and Gmail, saving you valuable time and ensuring consistent setup.
About This Workflow
This n8n workflow acts as an intelligent project starter, leveraging AI to automate the initial setup of new projects. Upon receiving a chat message, the AI agent understands the intent to create a new project and immediately proceeds to create a designated main project folder along with essential sub-folders in your Dropbox account. These sub-folders are pre-defined to include '01_Briefs_and_Contracts', '02_Source_Assets', '03_Work_In_Progress', '04_Internal_Review', and '05_Final_Deliverables' for organized project management. If folder creation encounters any issues, the AI will report the specific error. Upon successful folder creation, it prompts the user to confirm if team notifications should be sent. If confirmed, it automates sending messages to a dedicated Slack channel and composing a project creation email via Gmail, ensuring all stakeholders are informed promptly and accurately.
Key Features
- AI-Powered Project Folder Creation: Automatically generates a main project folder and standard sub-folders in Dropbox based on project/client names.
- Two-Stage Intelligent Process: First creates folders, then waits for user confirmation before proceeding with notifications.
- Automated Team Notifications: Seamlessly sends project setup announcements to Slack and Gmail.
- Error Handling and Reporting: Gracefully handles folder creation failures and reports specific errors to the user.
- Integration Capabilities: Connects with Dropbox for file management, and Slack/Gmail for communication.
How To Use
- Configure Chat Trigger: Set up the
When chat message receivednode to listen for incoming messages. This might involve configuring a webhook or a specific chat platform integration. - Define AI Agent Prompts: In the
AI Agentnode, customize thesystemMessageto refine the AI's behavior. Ensure the prompts clearly define the folder structure and notification content. - Connect Dropbox: Ensure your Dropbox credentials are set up in the n8n node. The workflow utilizes Dropbox tools to create, move, copy, list, and delete folders.
- Set Up Notifications: Configure the Slack and Gmail tools (implicitly used by the AI Agent based on its system message) to point to the correct channels and email addresses.
- Enable and Test: Activate the workflow and send a test message to initiate a project setup, verifying that folders are created correctly and notifications are sent as expected.
Apps Used
Workflow JSON
{
"id": "e7ffbfb7-fdca-45a5-9c84-8e9d6a319fa2",
"name": "Automate Project Setup with AI-Powered Folder and Notification Bot",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e7ffbfb7-fdca...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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