Effortless Expense Management with AI Receipt Extraction
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Automate your expense tracking by effortlessly extracting data from receipts using AI. Simply upload receipts to Google Drive, and this workflow automatically processes them, saving structured data to Google Sheets.
About This Workflow
Tired of manual data entry for your expenses? This powerful n8n workflow revolutionizes expense management by leveraging the power of AI to extract crucial information directly from your receipts. Seamlessly integrated with Google Drive and Google Sheets, this solution automates the entire process. Upload your receipt images or PDFs to a designated Google Drive folder, and watch as the VLM Run node intelligently identifies and extracts key details such as merchant name, total amount, currency, transaction date, and customer information. The processed data is then neatly organized and appended to your Google Sheet, creating a centralized and easily accessible expense database. Say goodbye to tedious data entry and hello to streamlined, accurate financial tracking.
Key Features
- Automated Receipt Monitoring: Automatically detects and processes new receipt files uploaded to Google Drive.
- Intelligent Data Extraction: Utilizes VLM Run's advanced AI to accurately extract merchant, amount, date, currency, and customer details from receipts.
- Seamless Google Integration: Connects effortlessly with Google Drive for uploads and Google Sheets for organized data storage.
- Structured Data Output: Transforms raw receipt data into clean, analysis-ready format in your spreadsheet.
- Mobile-Friendly Processing: Supports various receipt formats, including mobile camera uploads and scanned documents.
How To Use
- Set up Google Drive Access: Authenticate your Google Drive account within n8n using OAuth2.
- Configure Google Drive Trigger: Set up the
googleDriveTriggernode to monitor a specific folder for new file uploads. - Download Receipt Files: Configure the
googleDrivenode to download the uploaded receipt files. - Process with VLM Run: Connect the downloaded files to the
@vlm-run/n8n-nodes-vlmrun.vlmRunnode and set the domain todocument.receipt. - Format Extracted Data: Use the
setnode to map the AI-extracted fields (customer name, merchant name, total, currency, transaction date) to your desired column names. - Save to Google Sheets: Configure the
googleSheetsnode to append the formatted data to your designated expense tracking spreadsheet.
Apps Used
Workflow JSON
{
"id": "f607e282-426c-41b4-9d6a-1e816b2faf53",
"name": "Effortless Expense Management with AI Receipt Extraction",
"nodes": 27,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: f607e282-426c...
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