Automated AI-Powered Rental Payment Reconciliation
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Streamline your rental payment reconciliation with this intelligent n8n workflow. It automatically watches for new bank statements, leverages an AI agent to compare transactions against tenant and property data, and flags discrepancies directly in a local Excel spreadsheet, ensuring accuracy and saving significant administrative time.
About This Workflow
Tired of manually sifting through bank statements to reconcile rental payments? This n8n workflow revolutionizes the process by automating the detection of missing payments, incorrect amounts, or other discrepancies. It works by monitoring a local folder for incoming CSV bank statements, then passing this data to an AI agent. The AI agent, empowered with access to your local tenant and property details stored in an Excel spreadsheet, intelligently analyzes transactions, considering tenancy terms, agreed amounts, due dates, and even specific tenant notes. This powerful automation ensures greater accuracy, drastically reduces manual effort, and keeps sensitive financial data securely within your self-hosted environment.
Key Features
- Local File System Integration: Securely watches and processes bank statements directly from your local file system, ensuring data privacy and compliance.
- AI-Powered Reconciliation: Utilizes an advanced AI agent to intelligently compare bank transactions against tenant and property data, identifying complex payment issues and exceptions.
- Custom Local Data Tools: The AI agent can query local Excel spreadsheets in real-time for detailed tenant and property information (e.g., rent amounts, due dates, property addresses) without external data transfers.
- Structured Issue Reporting: Generates clear, structured reports of discrepancies (e.g., missing payments, incorrect amounts) from the AI's analysis, ready for immediate action.
- Local Excel Updates: Automatically updates a designated local Excel file with identified issues, creating an actionable report and maintaining all sensitive data on-premises.
How To Use
- Configure Local File Trigger: Set the
Watch For Bank Statementsnode to monitor the specific folder path (e.g.,/home/node/host_mount/reconciliation_project) where your bank statement CSV files will be added. - Prepare Local Data: Ensure you have an Excel spreadsheet (
.xlsx) containing your tenant details (on a sheet named 'tenants') and property details (on a sheet named 'properties') in the expected format. - Set Spreadsheet Location: Although not explicitly in the snippet, you'll need a preceding
Set Variablesnode or similar mechanism to define thespreadsheet_locationvariable, pointing to your prepared Excel file. - Customize AI Agent Logic: Review the
jsCodewithin theGet Tenant DetailsandGet Property Detailstool nodes. Adjust column names (e.g.,Tenant Name,Tenant ID,Property ID) if they differ in your Excel file. - Activate Workflow: Once configured, activate the workflow. It will automatically trigger upon new CSV bank statements, process them with the AI agent, and update your local Excel report with identified issues.
Apps Used
Workflow JSON
{
"id": "998cd2a4-bd8e-4ba5-8f0b-6d7d44f01554",
"name": "Automated AI-Powered Rental Payment Reconciliation",
"nodes": 7,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 998cd2a4-bd8e...
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