Automate Jira Ticket Creation from Emails with AI
detail.loadingPreview
Streamline your project management by automatically transforming incoming emails into structured Jira tickets. This AI-powered workflow intelligently reads your emails, extracts essential information, and creates both main tickets and subtasks in Jira, saving you valuable manual effort.
About This Workflow
Tired of manually creating Jira tickets from email requests? This n8n workflow leverages the power of AI to automate the entire process. It intelligently monitors your Gmail for new emails, fetches their full content, and then employs an AI agent to analyze the request. Whether it's a new feature request or a bug report, the AI will categorize it, summarize the main issue, and break down actionable items into subtasks. The workflow then parses this structured data and automatically creates a main Jira issue with a detailed description, followed by all necessary subtasks linked to it. This significantly reduces manual data entry, ensures consistent ticket creation, and helps your team stay on top of incoming tasks more efficiently.
Key Features
- AI-Powered Analysis: Utilizes advanced AI to understand email content, categorize requests (feature/issue), and extract key details.
- Automated Jira Ticket Creation: Generates both main Jira issues and linked subtasks directly from email content.
- Intelligent Task Breakdown: Automatically identifies and structures actionable items as subtasks with summaries and descriptions.
- Gmail Integration: Seamlessly polls your Gmail account for new emails at a configurable interval.
- Configurable Email Monitoring: Specify sender addresses to ensure only relevant emails are processed.
How To Use
- Connect Your Accounts: Set up credentials for your Gmail account and your Jira Software Cloud instance within n8n.
- Configure Email Trigger: In the 'Check for New Emails' node, specify the sender's email address and set the desired polling interval (e.g., every 5 minutes).
- Customize AI Analysis: Review the 'Analyze Email & Extract Tasks' node. The
systemMessageprovides detailed instructions for the AI. You can adjust this to fine-tune how the AI interprets emails and formats its output. - Define Jira Project & Issue Types: In the 'Jira - Create Main Issue' and 'Create Subtasks' nodes, ensure the
projectID andissueTypevalues are correctly set for your Jira instance. - Set Assignee (Optional): Configure the
assigneefield in the Jira nodes if you want tickets to be automatically assigned. - Test and Deploy: Run the workflow with test emails to verify that tickets are being created as expected. Once satisfied, activate the workflow to automate your process.
Apps Used
Workflow JSON
{
"id": "4eeb57e5-6a27-48a6-88ad-cae73fdaec8c",
"name": "Automate Jira Ticket Creation from Emails with AI",
"nodes": 5,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 4eeb57e5-6a27...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.