Automate Appointment Scheduling and Availability Analysis
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This workflow automates the process of analyzing meeting data to identify available appointment slots and highlight "wide open" periods. It helps in optimizing scheduling by intelligently processing calendar information.
About This Workflow
This n8n workflow is designed to streamline your appointment scheduling by intelligently analyzing existing meeting data. It takes input arguments like time zone and specific call details to process calendar events. The workflow then formats and sorts this data to identify available 30-minute time slots throughout the business day. A key feature is its ability to pinpoint "wide open" ranges, indicating periods with minimal existing bookings, making it easier to schedule new appointments. The output is a clear, formatted list of available times and spacious booking opportunities, directly usable for operational efficiency.
Key Features
- Intelligent Availability Detection: Analyzes existing calendar data to pinpoint available appointment slots.
- "Wide Open" Range Identification: Highlights extended periods with no or minimal bookings for easier scheduling.
- Customizable Time Zones: Supports defining specific time zones for accurate scheduling (e.g., America/Chicago).
- Automated Data Processing: Leverages code nodes for robust date parsing, time slot generation, and data aggregation.
- Clear Output Formatting: Presents available times and wide open ranges in an easily digestible format.
How To Use
- Configure Input Arguments: Set the
timeZoneto your desired region. Populatestarttime,endtime, andbody.message.toolCalls[0].idusing relevant data sources (e.g., API calls, webhook payloads). Ensurecustomer.numberis also correctly passed. - Format and Sort Data: The 'Format response' and 'Sort' nodes will process and order your input data. Ensure your input data structure matches what these nodes expect.
- Analyze Availability: The 'Available Start Times & Ranges' code node performs the core logic. It parses meeting times, generates 30-minute slots, and identifies consecutive free periods within business hours (9 AM - 6 PM CST by default).
- Flatten Slot Data: The 'Flatten Slots' code node consolidates all identified time slots from different dates into a single, manageable list.
- (Optional) Enrich Date Information: The 'Enrich Date' node (partially provided in the snippet) can be used to add further date-specific details or context to the processed slots.
Apps Used
Workflow JSON
{
"id": "27b6b96d-0b66-4e33-be87-c16f50006406",
"name": "Automate Appointment Scheduling and Availability Analysis",
"nodes": 29,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 27b6b96d-0b66...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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